Office Administrator

Job summary

Manage daily administrative tasks, schedules, records, documents, reception, communications, office supplies, equipment, mail, and filing systems. Coordinate office activities, support real estate operations and management projects, and help maintain a professional and orderly workplace.

Job details

Company Description Axwood Enterprises Inc. is a real estate company headquartered at 6300 Park Ave in Montreal, Quebec, Canada. The organization is involved in property-related activities within the local market, offering services to a diverse range of clients and partners. As a growing company, Axwood Enterprises values reliable, organized team members who help keep operations running smoothly. The office environment is professional and collaborative, providing opportunities to support core business functions. Team members are encouraged to contribute to efficient processes and a positive client experience. Role Description The Office Administrator is a full-time, on-site role located in Montreal, QC. This role is responsible for managing daily administrative tasks, including organizing schedules, maintaining records, and preparing documents. The Office Administrator will handle reception duties such as greeting visitors, answering calls, and responding to email inquiries, while coordinating office activities and supporting real estate operations. Day-to-day responsibilities include managing office supplies and equipment, processing mail, assisting with client communication and basic customer service, and maintaining orderly filing systems, both digital and physical. The role also involves collaborating with team members, supporting management with administrative projects, and helping to ensure a smooth and professional office environment. Qualifications Strong Office Administration and Administrative Assistance skills, with experience managing schedules, documents, and filing systems. Ability to operate and maintain common Office Equipment, including printers, copiers, phones, and basic computer systems. Excellent Communication skills, both written and verbal, with the ability to interact professionally with colleagues and clients. Customer Service experience, with a focus on providing courteous, timely, and solution-oriented support. Proficiency with standard office software (e.g., Microsoft Office or Google Workspace) and basic data entry. Strong organizational skills, attention to detail, and ability to prioritize tasks in a fast-paced environment. Ability to work on-site in Montreal, QC, and collaborate effectively with a diverse team. Previous experience in an administrative or office coordination role; experience in real estate or property management is an asset. High school diploma or equivalent; post-secondary education in business administration or a related field is an advantage.

What you’ll do

Manage daily administrative tasks, schedules, records, documents, reception, communications, office supplies, equipment, mail, and filing systems. Coordinate office activities, support real estate operations and management projects, and help maintain a professional and orderly workplace.

Requirements

Candidates should have administrative or office coordination experience, strong organizational and communication skills, customer service experience, and proficiency with standard office software and basic data entry. A high school diploma or equivalent is required; post-secondary education and real estate or property management experience are advantages.

Listed skills

• Customer service · Preferred
• document preparation · Preferred
• Organization · Preferred
• Google Workspace · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Administrative Assistance
• Schedule Management
• Document Preparation
• Records Management
• Filing Systems
• Reception
• Communication
• Customer Service
• Office Equipment Operation
• Microsoft Office
• Google Workspace
• Data Entry
• Organization
• Task Prioritization
• Client Communication

Job areas

• Administrative
• Customer Service & Support