Junior Executive Administrative Assistant

Original job posting

Manage executive calendars, meetings, travel arrangements, and expense reports, while preparing correspondence, documents, meeting materials, and notes. Maintain organized digital records, respond to requests, track commitments, and support office activities and staff and client events.

Job details

AccessHR is excited to partner with GLJ for the recruitment of a full-time, permanent Junior Executive Administrative Assistant. ABOUT GLJ GLJ is a Calgary-based global energy advisory firm with more than 50 years of experience. Its engineers, geoscientists, and business professionals provide independent technical advice and help clients navigate traditional and emerging energy opportunities. Recognized as one of Alberta’s Top Employers in 2026, GLJ invests in its people and supports their professional growth. POSITION DESCRIPTION Reporting to the Executive Assistant, the Junior Executive Administrative Assistant will support GLJ’s team with the coordination and day-to-day administration that keeps work moving. The role combines executive support and broader administration. You will manage calendars, meetings, travel and expenses; help coordinate events; and keep records and shared documents organized. You will also use Microsoft 365, and ensure work is completed accurately and on time. This is an opportunity for someone with strong organizational, systems, and customer service skills who enjoys helping others and wants to grow into executive support. You will work alongside an experienced team of administrative professionals, build relationships across GLJ, and learn how to anticipate what leaders need. Success in this role calls for clear communication, sound judgement, and the confidence to ask questions when priorities change. You will bring order to busy days, follow through on details, and take a curious, tech-forward approach to finding better ways to make the team’s work easier. KEY DELIVERABLES Executive Coordination: Manage calendars, schedule meetings, resolve conflicts, coordinate travel arrangements, and process expense reports. Clear Communication: Draft and format professional correspondence and documents; coordinate meetings, prepare materials, and capture meeting notes. Organize Information: Maintain accessible digital records, shared documents and files, and support a shift toward cloud-based filing. Team and Office Support: Respond to requests from leaders and colleagues, track commitments, and help coordinate office activities as well as staff and client events. QUALIFICATIONS Service and Discretion: Bring a helpful, responsive approach and handle confidential information with sound judgement. Microsoft 365 Skills: Use Outlook calendars, Word, PowerPoint, and Teams accurately and confidently; bring an interest in learning new digital tools. Communications: Write and speak professionally, ask thoughtful questions, clarify expectations, follow through on commitments, and confirm all communications. Organization and Problem Solving: Manage competing requests, pay close attention to detail, and seek guidance when priorities need to be reset. Professional Presence: Stay calm and approachable under pressure; build trust with executives and colleagues. EDUCATION & EXPERIENCE Secondary education (High School Diploma) or equivalent. 1 to 3 years’ experience in administration, executive support, reception, or customer service, or an equivalent combination of education and experience. ASSETS Post-secondary education in Business, Office Administration, Communications, or related field. Experience with SharePoint, OneDrive, and/or digital filing. Experience coordinating events. Familiarity with Power Automate. WHAT WE OFFER Competitive total compensation package, including RRSP, health and dental benefits and 3 weeks’ vacation. Hybrid work schedule, typically in office Monday through Thursday with the option to work remotely on Friday, subject to business needs. Downtown Calgary location with access to a subsidized fitness facility. POSITION REQUIREMENTS Ability to work outside of business hours for events or urgent requests. Ability to commute to Downtown Calgary. APPLY Interested candidates are invited to apply with a cover letter and resume. Please note that the position posting will close at 6:00 pm on October 6th, 2026. All applicants will receive a personalized response, and candidates under consideration will be contacted directly. Applications are reviewed regularly, and interviews may be scheduled throughout the posting period. If you require adjustments or accommodations at any stage of the application or interview process, we encourage you to let us know. We welcome applications from individuals with diverse backgrounds, experiences, and ways of thinking. GLJ is committed to fostering a respectful, inclusive, and safe workplace where differences are valued. We encourage applications from people of all ages, genders, marital statuses, family statuses, races, ancestry, place of origin, source of income abilities, neurodivergent identities, sexual orientations, gender identities or expressions, and religious beliefs. All qualified applicants are considered fairly and without discrimination in accordance with applicable human rights legislation.

What you’ll do

Manage executive calendars, meetings, travel arrangements, and expense reports, while preparing correspondence, documents, meeting materials, and notes. Maintain organized digital records, respond to requests, track commitments, and support office activities and staff and client events.

Requirements

Requires a high school diploma or equivalent and 1 to 3 years of experience in administration, executive support, reception, or customer service, or an equivalent combination of education and experience. Candidates should have strong organizational, communication, customer service, and Microsoft 365 skills, exercise discretion with confidential information, and be able to commute to downtown Calgary and work outside business hours when needed.

Benefits

• RRSP
• Health Benefits
• Dental Benefits
• Three Weeks' Vacation
• Subsidized Fitness Facility

Listed skills

• Microsoft Teams · Preferred
• SharePoint · Preferred
• Microsoft Word · Preferred
• OneDrive · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Travel Coordination
• Expense Reporting
• Professional Correspondence
• Document Formatting
• Meeting Notes
• Digital Records Management
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Teams
• SharePoint
• OneDrive
• Event Coordination
• Confidentiality

Job areas

• Administrative
• Energy