Receptionist

Job summary

The receptionist serves as the primary point of contact for customers, managing inquiries, payments, and building access. Additionally, the role involves data entry and verification of pressure equipment inspection documents to ensure database accuracy.

Job details

ABSA, the pressure equipment safety authority, is looking for an individual to become a Receptionist at our office in Calgary. ABSA is responsible for administration of pressure equipment safety services to the province of Alberta. This position plays a key role in providing for front-line customer service, communication, and customer payment processing and recording for our organization. ABSA services include pressure equipment inspections, examinations and seminars, and design engineering reviews. As the receptionist you will be responsible for assessing customer inquiries and ensuring they get redirected to the right personnel or departments. In addition, you will need to manage a number of different tasks all at the same time. As the first point of contact for our customers, the Receptionist ensures that every customer is treated well. Duties and responsibilities for this position include: * Answering phone inquiries and redirecting calls to appropriate personnel * Assisting customers with finding the right information for their inquiry. * Ensuring mail and packages are received, stamped, and distributed. * Preparing mail and courier pick-ups. * Controlling building access by following visitor sign-in procedures. * Processing various exam and renewal transactions. * Record customer payment transactions in accounting software. * Daily cash balancing and reconciliation. In addition to the reception role this position will also be responsible for data entry and verification of pressure equipment inspection documents. This includes: * Verifying equipment identification numbers. * Confirming equipment ownership * Working with ABSA Inspectors and other administrative staff to identify database errors and make corrections. The ideal candidate will have the following knowledge, skills, and attributes. * A desire to provide customer service in friendly and timely manner, and to contribute to the success of their team. * Proficiency in basic computer programs: email, word processing, spreadsheets. * Experience processing payments and accounting transactions. * The ability to communicate clearly, both verbally and in writing is essential. * Customer service focus. The receptionist must be friendly, personable, and approachable. Prior reception experience with a computer based phone programs and point of sale systems would be considered an asset. This is an in-office position and candidates must be available to work from 8:00 am to 4:30 pm, Monday to Friday. We are closed weekends and holidays. Benefits of working at ABSA include: * Health and dental benefits * Flexible benefit credits * RRSP matching * Paid vacation days * Heated underground parking

What you’ll do

The receptionist serves as the primary point of contact for customers, managing inquiries, payments, and building access. Additionally, the role involves data entry and verification of pressure equipment inspection documents to ensure database accuracy.

Requirements

The ideal candidate should possess strong customer service skills and proficiency in basic computer programs like email, word processing, and spreadsheets. Experience with payment processing and accounting transactions is required, along with the ability to communicate clearly in a professional environment.

Benefits

• Health and dental benefits
• Flexible benefit credits
• RRSP matching
• Paid vacation days
• Heated underground parking

Listed skills

• Time management · Preferred
• Customer service · Preferred
• record keeping · Preferred
• Communication · Preferred
• Data entry · Preferred
• Payment Processing · Preferred
• email · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Communication
• Payment processing
• Data entry
• Accounting software
• Cash balancing
• Reconciliation
• Word processing
• Spreadsheets
• Email
• Phone etiquette
• Record keeping
• Database verification
• Time management
• Equipment Inspection
• Accounting
• Accounting Software
• Customer Service
• Data Entry
• Word Processing
• Payment Processing
• Point Of Sale
• Balancing (Ledger/Billing)
• Customer Inquiries

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Energy
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks