Administrative Assistant

Job summary

Enter shipment data and perform general office duties, including answering telephone calls and filing. Prepare reports and presentations using Microsoft Word or Excel, coordinate information for internal use and distribution, and complete other assigned tasks.

Job details

Primary Job Posting Location: Mirabel International Airport, Quebec Canada Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. Job Description Job Summary This position enters data for shipments. This position communicates effectively, solves intermediate level problems, assists with basic research, and demonstrates time management skills. This position performs various other tasks as assigned. Job-Type: Part-Time | Permanent Location: 11995 CARGO ROAD D MIRABEL INTERNATIONAL AIRPORT Work schedule: Monday to Friday | Approximately 4 hours per-shift* Compensation: $18.15/hr. Flexibility is required as shift start times may vary significantly according to operational requirements. Shifts are typically scheduled in the evening; however, start times may be as early as noon based on operational requirements. Responsibilities Performs general office duties (e.g., answers telephone, completes data entry, filing, etc.). Prepares reports/presentations using Microsoft Word or Excel. Prepares and/or coordinates information for internal use and distribution. Qualifications High School Diploma, GED, or International equivalent The successful candidate will be able to work with minimal supervision The successful candidate must be bilingual and must be able to speak, read, and understand English. Minimum of six months' office support experience - Preferred Effective oral/written communication, problem solving, basic research, and time management skills Proficiency in Microsoft Office (Word, Excel, and Outlook) Accurate and rapid data entry Ability to reliably commute to Mirabel International Airport. Due to the airport location and limited public transportation access, access to reliable personal transportation is considered a strong asset. Training Requirement The successful candidate must be available to attend a mandatory comprehensive training program during their first five days of employment. Training sessions will be approximately 8 hours per day and are required prior to transitioning to the regular part-time work schedule. What we offer: UPS offers a competitive compensation package which includes benefit options including health and dental coverage, group insurance plan, paid vacation, employee stock purchase plan and an unlimited opportunity to grow within the company. Our employee benefits include the following: Training and Development: UPS provides full training for all positions to ensure safety and compliance to policies and regulations; Generous Benefits Package: All UPS Canada employees have extended health, dental, and vision benefits. Promotion From Within: UPS is a globally known brand and has expanded in many countries and so UPS offers lots of room for advancement in many areas of the business; Employee Discounts: All UPS employees have the chance to take advantage in employee discounts when purchasing UPS merchandise and other brands; __________________________________ The above statements are intended to describe the general nature of the work required for the position and are not intended to be an exhaustive list of all duties and responsibilities. All candidates must successfully complete a series of interviews in order to qualify. Background and reference checks will also be required. UPS is a diverse and equal opportunity employer. Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

What you’ll do

Enter shipment data and perform general office duties, including answering telephone calls and filing. Prepare reports and presentations using Microsoft Word or Excel, coordinate information for internal use and distribution, and complete other assigned tasks.

Requirements

A high school diploma, GED, or international equivalent is required, along with the ability to speak, read, and understand English and work with minimal supervision. Candidates should have accurate, rapid data-entry skills, proficiency in Microsoft Office, and effective communication, problem-solving, research, and time-management skills; six months of office support experience is preferred.

Benefits

• Health Insurance
• Dental Coverage
• Vision Benefits
• Group Insurance
• Paid Vacation
• Employee Stock Purchase Plan
• Training And Development
• Employee Discounts
• Career Advancement Opportunities

Listed skills

• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Time management · Preferred
• Filing · Preferred
• report preparation · Preferred
• Bilingual communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Oral Communication
• Written Communication
• Problem Solving
• Basic Research
• Time Management
• Filing
• Report Preparation
• Information Coordination
• Working With Minimal Supervision
• Bilingual Communication

Job areas

• Administrative
• Logistics
• Transportation

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