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Job Type: Part-Time, Permanent (with the future opportunity for full-time) Position Overview: We are seeking a highly organized, detail-oriented administrative assistant to support our company in managing scheduling and medical file-related tasks. The ideal candidate will have strong communication skills, attention to detail, and the ability to juggle multiple tasks while ensuring smooth operations on a daily basis. Key Responsibilities: Daily scheduling tasks and management of our calendar Managing our various email inboxes Receiving and organizing medical files Assisting the CEO with note-taking as required Providing assistance directly to the CEO and/or COO with various office/administrative tasks as required Ability to travel various locations within Toronto and the GTA/Hamilton area on occasion Qualifications: Experience: 1 to 2 years of experience in administrative support, scheduling, or medical office management Experience in healthcare or legal-related field is preferred, but not required Skills: Strong organizations skills with an eye for detail Ability to provide quick and efficient turnarounds to meet deadlines Proficiency in using various software and systems (i.e. EMR systems, iCloud, Asana, etc.) Excellent written and verbal communication skills in order to maintain clear communication with clients and our internal teams to keep everyone informed. Ability to manage multiple tasks and prioritize effectively Education: Post-secondary diploma or equivalent. Education in healthcare and/or legal-related field is preferred. How to apply: Please submit your resume and cover letter outlining your experience and why you're an ideal fit for the role to [email protected]. Please put "Application for Part-Time Administrative Assistant" in the subject of the email. We look forward to hearing from you!

What you’ll do

The role involves managing daily scheduling, email inboxes, and the organization of medical files. Additionally, the assistant provides direct administrative support and note-taking assistance to the CEO and COO.

Requirements

Candidates should have 1 to 2 years of administrative experience, preferably in healthcare or legal fields. A post-secondary diploma is required, along with proficiency in software like EMR systems and Asana.

Listed skills

• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling
• Calendar Management
• Email Management
• Medical File Organization
• Note-taking
• Administrative Support
• EMR Systems
• iCloud
• Asana
• Written Communication
• Verbal Communication
• Time Management
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Healthcare
• Legal