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Job details

Associa BC is looking for a full-time, permanent Administrative Assistant to supports and assists general administrative and office support to the association and property management team. The role is responsible for coordinating correspondence, responding to inquiries, maintaining accurate records, processing mail and documents, and supporting the day-to-day operations of the office. Duties Organizes and prepares correspondence relating to association business Receives and responds to incoming calls and emails from homeowners, Board members and Managers. Follow through on various requests Processes and distributes incoming mail for the office and Associations Updates homeowner and association information in C3 and shared files Relieves Reception Telephone operators on an as needed basis Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution Processes scanning and filing as general office support when needed The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions Other duties as assigned Requirements Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level Professional communication skills (phone, interpersonal, written, verbal, etc Professional customer service skills Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc Interpretation and completion of verbal and/or written instructions at a proficient level Knowledge of general office equipment (copier, phone systems, etc Knowledge of company policies, procedures, and forms Confidentiality and discretion in the performance of all duties Time management and time critical prioritization skills Benefits 37.5 hour work week Salary range $36,000 - $38,000 per year Paid vacation Paid Personal time off Paid Sick days Two additional paid Statutory holidays Extended Health and Dental coverage, funded by employer Long Term Disability and Life insurance, funded by employee Benefits Plus program for wellness Opportunity for career growth as we offer learning opportunities and we prefer to promote from within A great team to work with - Certified "Great Place to Work" by employees' votes 7 years in a row!

What you’ll do

Provides general administrative and office support to the association and property management team. Responsibilities include coordinating correspondence, responding to inquiries, and maintaining accurate records and office supplies.

Requirements

Requires proficiency in Microsoft Office and professional communication and customer service skills. Candidates must be able to handle business correspondence and maintain confidentiality and discretion.

Benefits

• Paid Vacation • Paid Personal Time Off • Paid Sick Days • Two Additional Paid Statutory Holidays • Extended Health And Dental Coverage • Long Term Disability Insurance • Life Insurance • Benefits Plus Wellness Program • Career Growth Opportunities

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Professional Communication
• Customer Service
• Business Correspondence
• Time Management
• Prioritization
• Office Equipment Operation
• Record Keeping
• Scanning And Filing
• Confidentiality

Job areas

• Administrative
• Customer Service & Support
• Consulting