Administrative Assistant

Job summary

Perform accurate, high-volume data entry; maintain databases, spreadsheets, and reports; and prepare, submit, and track invoices through insurance and benefit portals. Support expense and budget tracking, compliance and document management, client and partner inquiries, research for grant writing and proposals, and general administrative operations.

Job details

Job Title: General Administrative Support Location: 1655 Dupont St, Unit 105, Toronto, M6P 3T1 Work from office position Starting Salary Range: $55-$57 K Job Description: Gotcare is seeking a highly organized and detail-oriented Administrative Support professional to join our growing team. This role is essential to ensuring smooth and efficient company operations, with a primary focus on data entry, invoicing, reporting, and general research to support grant writing and request for proposal submissions to generate new business. The ideal candidate is proactive, comfortable handling large volumes of data, and confident working with third-party insurance and benefit portals. Advanced Excel skills and a strong commitment to accuracy are key to thriving in this position. The candidate must also be curious about the subject matter (home care) and engaged in supporting the team with general internet researching. What will you be doing? · Perform high-volume data entry with speed and accuracy, ensuring all records are properly maintained and updated. · Prepare, review, submit, and track invoices across multiple insurance/benefit portals. · Maintain and update databases, spreadsheets, and reports, ensuring accuracy and data integrity. · Generate and analyze reports for operational and financial needs. · Track expenses and assist with budget monitoring. · Support compliance tracking and document management. · Respond to client and partner inquiries with professionalism and timeliness. · Provide additional day-to-day administrative support as required. What do you bring to the role? · A willingness to learn about home care in Canada and a creative spirit. · Ability to work independently as well as within a broader team. · 2+ years of administrative support experience, preferably in healthcare, insurance, or a fast-paced office environment. · Proven background in invoicing, data entry, and reporting. · Advanced proficiency in Excel (pivot tables, formulas, lookups, data cleaning). · Exceptional attention to detail and accuracy. · Strong organizational and time management skills, with the ability to manage multiple priorities effectively. · Familiarity with AI-powered productivity tools would be an asset. · Strong document formatting skills and the ability to work within various collaborative design platforms. Please submit resume to support@gotcare.ca

What you’ll do

Perform accurate, high-volume data entry; maintain databases, spreadsheets, and reports; and prepare, submit, and track invoices through insurance and benefit portals. Support expense and budget tracking, compliance and document management, client and partner inquiries, research for grant writing and proposals, and general administrative operations.

Requirements

Requires 2+ years of administrative support experience, preferably in healthcare, insurance, or a fast-paced office, with experience in invoicing, data entry, and reporting. Candidates should have advanced Excel skills, strong accuracy and organizational abilities, and the capacity to work independently and collaboratively; familiarity with AI productivity tools is an asset.

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Reporting · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• High-Volume Data Entry
• Invoicing
• Advanced Excel
• Pivot Tables
• Excel Formulas
• Data Lookups
• Data Cleaning
• Reporting
• Database Management
• Expense Tracking
• Budget Monitoring
• Document Management
• Compliance Tracking
• Internet Research
• Attention to Detail
• Time Management

Job areas

• Administrative
• Finance & Accounting
• Healthcare
• Data & Analytics
• Customer Service & Support