Administrative Assistant 3 - Records

Job summary

Prepare and submit reports and crime statistics to Statistics Canada, and provide summaries of police reports to external agencies and clients. Maintain, audit, retrieve, archive, and purge police records, respond to inquiries, and provide general administrative support to the Records Unit.

Job details

Competition Number PF 26-017 Salary $51,126.00 - $56,149.00/Year Job Type Permanent Full Time Closing Date November 5, 2026 Share Facebook X Email LinkedIn Position Overview Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed police reports for external clients. Job Duties And Responsibilities Provides synopsis of police incident reports to appropriate agency, i.e. county jail and Parole Board Prepares summary statements for insurance companies regarding police reports Composes a variety of correspondence with other government agencies such as Statistics Canada and Parole Board of Canada Identifies and corrects audit errors in the records management system Files and maintains police records Responds to internal/external inquiries Retrieves files and warrants for police personnel Opens, sorts, and distributes mail Compiles data and prepares crime incident statistics reports for Statistics Canada Reviews and purges files in accordance with CPIC expiry dates Archives files Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis Performs general office duties as required including keyboarding and photocopying Liaise with staff regarding the information required for Statistics Canada Performs an annual audit for Statistics Canada Essential Qualifications Proficiency in Microsoft Office Systems and general office equipment Strong organization skills High attention to detail Approved Saint John Police Force security clearance Education/Experience A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.

What you’ll do

Prepare and submit reports and crime statistics to Statistics Canada, and provide summaries of police reports to external agencies and clients. Maintain, audit, retrieve, archive, and purge police records, respond to inquiries, and provide general administrative support to the Records Unit.

Requirements

Applicants must be proficient with Microsoft Office and general office equipment, and demonstrate strong organizational skills and attention to detail. A community college diploma in Office Administration, a university Business Certificate 1, or an equivalent program is required, along with approved Saint John Police Force security clearance.

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• report preparation · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office
• General Office Equipment
• Organization
• Attention To Detail
• Records Management
• Report Preparation
• Data Compilation
• Correspondence
• File Management
• Customer Inquiries
• Auditing
• Statistics Reporting
• Keyboarding

Job areas

• Administrative
• Government & Public Sector
• Security & Safety

More jobs from City of Saint John