Administrative Coordinator

Job summary

Coordinate daily administrative operations, schedules, leadership and committee meetings, and project timelines while supporting senior leaders, physician groups, and other stakeholders. Prepare professional documents, maintain records, assist with financial administration, improve workflows, and handle sensitive information discreetly.

Job details

We are seeking an experienced and highly organized Administrative Coordinator to support a busy, professional organization. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a position that combines senior-level administration, project coordination, and stakeholder support. Working closely with leadership, committees, and physician groups, you will play an important role in keeping daily operations organized, coordinating projects, and ensuring priorities and deliverables stay on track. This is a 4 month contract starting immediately. It will be a hybrid work model in SW Edmonton. 30 hours per week required. What You'll Do Coordinate daily administrative activities, schedules, meetings, and competing priorities. Organize committee and leadership meetings, including agendas, materials, minutes, and follow-up on action items. Provide administrative and operational support to senior leadership, physician groups, and key stakeholders. Coordinate projects, track timelines and deliverables, and ensure timely follow-through. Prepare correspondence, reports, presentations, and other professional documents. Maintain accurate records, documentation, procedures, and tracking systems. Assist with budget tracking, invoices, expenses, reconciliations, and financial administration. Identify opportunities to improve administrative processes, workflows, and efficiencies. Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication. Handle confidential and sensitive information with professionalism and discretion. What We're Looking For 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination. Post-secondary education in business administration, communications, project management, or a related field; equivalent experience will be considered. Strong organizational skills with the ability to manage multiple priorities independently. Experience coordinating meetings, preparing agendas and minutes, and supporting leadership teams or committees. Excellent written and verbal communication skills. Strong Microsoft 365 skills and the ability to learn new systems quickly. A proactive, resourceful approach with strong attention to detail and follow-through. Professionalism, sound judgment, and confidence working with senior stakeholders. Experience in healthcare, nonprofit, professional associations, or member-based organizations is an asset. Experience with governance processes, budgets, or project coordination is an asset. At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

Coordinate daily administrative operations, schedules, leadership and committee meetings, and project timelines while supporting senior leaders, physician groups, and other stakeholders. Prepare professional documents, maintain records, assist with financial administration, improve workflows, and handle sensitive information discreetly.

Requirements

Applicants should have 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination, along with post-secondary education in a related field or equivalent experience. Strong organization, meeting coordination, communication, Microsoft 365, attention to detail, initiative, and professionalism are required; healthcare or nonprofit experience and governance, budget, or project coordination experience are assets.

Listed skills

• Project Coordination · Preferred
• Microsoft 365 · Preferred
• Process Improvement · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Senior-Level Administration
• Project Coordination
• Meeting Coordination
• Agenda and Minutes Preparation
• Schedule Management
• Stakeholder Support
• Written and Verbal Communication
• Microsoft 365
• Records Management
• Budget Tracking
• Invoice and Expense Administration
• Process Improvement
• Confidentiality
• Attention to Detail
• Follow-Through

Job areas

• Administrative
• Management & Leadership
• Healthcare
• Finance & Accounting

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