Temporary Administrative Support (Full and Part-time)

Description About the Role We are looking for people to provide short-term administrative support in various departments at the University of Calgary. These roles are temporary and can be part-time or full-time, depending on departmental needs. What You'll Do Your tasks will depend on the department but may include: Greeting visitors and answering phones Filing, photocopying, and data entry Managing calendars, coordinating on site and virtual meetings Preparing documents and presentations Using Microsoft Office programs (Word, Excel, Outlook, PowerPoint, Teams, SharePoint) Supporting team members when needed What We're Looking For Intermediate Microsoft office skills required (Word, Excel, Outlook, PowerPoint, Teams, SharePoint) 1 - 2 years of experience in an administrative role Administrative certification is an asset High school diploma (Grade 12) Strong organizational and time-management skills Good communication skills (written and verbal) Accurate typing and proofreading Additional Information These positions are part of the AUPE bargaining unit. The job classification will depend on the specific duties of the role. How To Apply In your cover letter, please tell us how long you're available and which days you can work. This is an ongoing posting that we refresh every 60 days to keep our candidate pool up to date. We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. About The University Of Calgary UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca. The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do. The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary. As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]). Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

Provide short-term administrative support across various university departments, including greeting visitors and managing communications. Tasks include data entry, filing, calendar coordination, and preparing documents and presentations.

Candidates need a high school diploma and 1-2 years of administrative experience with intermediate Microsoft Office skills. Strong organizational, communication, and proofreading abilities are required.

• Time managementPreferred
• Microsoft ExcelPreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft SharePoint
• Data Entry
• Calendar Management
• Communication Skills
• Organizational Skills
• Time Management
• Typing
• Proofreading

• Administrative
• Education

Minimum education

High school

Minimum experience

0+ years

Apply by

Sep 3, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level