Administrative Assistant

Our client is seeking located in North York is seeking an Administrative Assistant to join their team on temporary basis for a minimum of four months. In this role, you will be the face of the office, sitting at the front desk reception to welcome high-level visitors while providing essential administrative support behind the scenes. Primary Responsibilities Manage and coordinate calendars for the VPs), scheduling meetings, calls, and appointments while protecting their time. Act as the first point of contact for the office. Meet, greet, and host senior executives, clients, and partners. Manage incoming mail, couriers, and central communications Setup and coordinate internal and external meetings, including handling agendas, room bookings, and catering. Assist with expense reporting and tracking for the VP. Maintain organized digital files, manage document routing via platforms like DocuSign, and handle everyday clerical tasks (scanning, archiving, office errands). Qualifications Comfortable and highly professional in a high-traffic environment; exceptional at hosting and greeting senior leadership. Previous administrative experience with demonstrated ability to support multiple executives. Ability to manage daily tasks, anticipate business needs, and successfully keep multiple calendars aligned. Excellent written and verbal communication skills with a keen attention to detail. A "roll up your sleeves" attitude—happy to jump into administrative tasks or front-of-house needs with equal enthusiasm. TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

The role involves managing calendars and scheduling for VPs while serving as the primary point of contact at the front desk. Responsibilities include coordinating meetings, handling communications, and performing general clerical tasks like expense reporting and document routing.

Candidates must have previous administrative experience supporting multiple executives and be comfortable in a high-traffic professional environment. Strong communication skills and a proactive, flexible attitude are essential.

• Attention to detailPreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Executive Support
• Reception
• Expense Reporting
• Document Routing
• Clerical Tasks
• Communication Skills
• Attention To Detail
• Meeting Coordination
• Professionalism

• Administrative
• Customer Service & Support

Minimum experience

2+ years

Apply by

Sep 19, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate

Application method

Direct apply is available