Administrative Assistant

Job summary

The Administrative Assistant provides executive support to senior leadership, including calendar management, expense tracking, and onboarding new hires. They are also responsible for generating compliance reports, managing shared drives, and coordinating office operations.

Job details

Job Description What is the opportunity? RBC Family Office Services assists clients in creating comprehensive financial plans and estate planning strategies. The Administrative Assistant will provide administrative support to several Senior Leaders of Family Office Services (VP of Will and Estate Consultants, Director Will & Estate Planning , VP of Financial Planning Western Region, and Senior Director, Retirement Transitions). What will you do? Executive & Administrative Support Provide administrative support to VP and director-level leadership Manage calendars, bookings, vacation tracking, and expense approvals Onboard new hires with system access, equipment, and policy orientation Coordinate premises support (passes, maintenance, supplies, moves) Reporting & Compliance Generate booking capacity, fiscal year-end, WealthTracker, and DHR reports Support VP and teams with compliance reviews Monitor appointment and insurance reports for missed opportunities Operations & Procedures Manage WEC shared drives, access controls, and document archiving Track professional development and departmental costs for budgeting/audit Provide guidance on equipment orders, letters, HR, meetings, and expenses Direct staff to appropriate departments for technical support and process MyMarketplace requests What do you need to succeed? Must have: A minimum of two years of experience in a similar position in the financial industry Strong working knowledge of Microsoft Office Effective written, verbal and electronic communication skills Self-motivated and able to work with minimal supervision Demonstrates strong collaboration skills and actively contributes as a valued team member Nice to have: Ability to work under pressure to meet deadlines Good attention to detail Strong time management skills What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual: A world-class training program in financial services Work in a dynamic, collaborative, progressive, and high-performing team Opportunities to take on progressively greater accountabilities Ability to make a difference and lasting impact Job Skills Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software Additional Job Details Address: VANCOUVER MAIN BRANCH (B), 1055 GEORGIA ST W:VANCOUVER City: Vancouver Country: Canada Work hours/week: 37.5 Employment Type: Full time Platform: WEALTH MANAGEMENT Job Type: Regular Pay Type: Salaried Posted Date: 2026-09-18 Application Deadline: 2026-10-13 Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above Our Employment Opportunities At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all. Join our Talent Community Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com. RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.

What you’ll do

The Administrative Assistant provides executive support to senior leadership, including calendar management, expense tracking, and onboarding new hires. They are also responsible for generating compliance reports, managing shared drives, and coordinating office operations.

Requirements

Candidates must have at least two years of experience in a similar financial industry role and possess strong Microsoft Office skills. Effective communication, self-motivation, and the ability to work collaboratively in a team environment are essential.

Benefits

• World-class training program in financial services • Collaborative and high-performing team environment • Professional development opportunities

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• Administrative Support · Preferred
• Detail-oriented · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Microsoft Office
• Communication
• Data entry
• Detail-oriented
• Email services
• Office administration
• Presentation software
• Spreadsheet software
• Teamwork
• Time management
• Word processing software
• Compliance reporting
• Calendar management
• Expense management
• Operations
• Budgeting
• Leadership
• Innovation
• Detail Oriented
• Financial Services
• Collaboration
• Auditing
• Time Management
• Self-Motivation
• Administrative Support
• Data Entry
• Wealth Management
• Ability To Meet Deadlines
• Financial Planning
• Office Administration
• Spreadsheets
• Workplace Inclusivity
• Estate Planning
• Word Processing
• Electronic Communication
• Presentation Software

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive