Executive Assistant – Health & Safety Department

Job Description Ready to build your career? We want to hear from you. The Executive Assistant within Pomerleau’s Health, Safety, department plays a pivotal role in supporting senior leadership through high-level administrative and organizational expertise. Acting as a true strategic partner, the role contributes directly to the efficiency of operations and to the achievement of ambitious occupational health and safety objectives, both on construction sites and in corporate settings. What you will do Ensure the handling and drafting of all required correspondence and oversee the execution of various mandates across different departments; Act as the main point of contact for the Vice President, Health & Safety, serving as a central liaison to receive, assign, and follow up on requests a s needed; Coordinate various executive meetings, including the preparation of required documents and/or presentations; Proactively anticipate potential issues and promptly identify and report any obstacles or blockers; Ensure efficient and proactive calendar management, including business travel arrangements and coordination of the Vice President’s travel; Develop and maintain an effective filing and document management system; Ensure task follow-up and prioritization, as well as the quality and efficiency of existing processes; Facilitate the execution of the Vice President’s duties and responsibilities; Coordinate team activities and ensure smooth communication among team members; Provide translation support for various communications, as required; Prepare, track, and follow up on executive expense reports and related payments; Synthesize and structure information received from various stakeholders and/or executives; Draft various publications, editorials, and speeches. This Role Is For You If You Have A minimum of five (5) years of experience in an executive support role; A Diploma of Vocational Studies (DEP) or AEC in a relevant field; Strong creativity, autonomy, and versatility; A high level of rigor and the ability to manage multiple priorities simultaneously; Excellent organizational skills, a strong sense of responsibility, and good political acumen; Strong interpersonal and relationship-building skills; A high degree of adaptability; Proven discretion and respect for confidentiality; Sound judgment and the ability to anticipate needs and requirements; Strong attention to detail; Integrity and a collaborative, caring mindset; Advanced knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook); Proficiency with technological tools such as Copilot is considered an asset. Benefits RRSP with up to 5% employer matching Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

The Executive Assistant supports senior leadership by managing correspondence, coordinating meetings, and ensuring efficient operations within the Health & Safety department. The role also involves anticipating issues, managing calendars, and facilitating communication among team members.

Candidates should have a minimum of five years of experience in an executive support role and possess a Diploma of Vocational Studies or AEC in a relevant field. Strong organizational skills, discretion, and proficiency in Microsoft Office are essential.

• RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth through real development opportunities • Transit pass reimbursement • Minimum 4 weeks of vacation from day one

Identified from the job description. Confirm important requirements above.

• Executive Support
• Organizational Skills
• Calendar Management
• Communication
• Document Management
• Interpersonal Skills
• Attention to Detail
• Discretion
• Microsoft Office Suite
• Problem Solving
• Translation Support
• Expense Reporting
• Team Coordination
• Creativity
• Adaptability
• Rigor

Minimum education

Trade certificate

Minimum experience

5+ years