Executive Administrative Assistant

The Executive Administrative Assistant will be critical to maintaining organization, priorities and optimal business practices for the business and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team. Please note that this role is based full-time onsite. Responsibilities Include: Calendar management and gatekeeping. Coordination of corporate travel itineraries. Coordination of meetings and functions, including arranging facilities/catering, meeting materials and any necessary travel arrangements. Correspondence as required – typing, memos, letters, email, filing, scanning, photocopying and mail. Preparation of financial reports and updating spreadsheets as required. Maintain databases, files, and documentation. Act as the go-to person for administrative and operational needs for the business Collaborate and engage with staff at all levels. Coordination of internal and external events; planning and logistics, sending and tracking invitations, execution, etc. Assist with corporate and execution of projects as needed. Provide assistance/flexibility and assume cross functional duties for other team members as requested. Key Attributes & Experience: Previous experience (preferably 5+ years) in an Administrative or Executive Assistant (or similar) role in a fast-paced corporate setting, strong preference to experience from Construction or a Start-up business. Collaborative team player with strong interpersonal skills and the ability to coordinate and communicate with employees at various levels in the organization. Detail orientated self-starter with a high level of organizational and time management skills. Excellent oral and written communication skills. Demonstrated ability to manage confidentiality and sensitive issues. Flexible, pro-active and enthusiastic. Advanced proficiency in MS Office, Google Workspace, and familiar with Ai tools.

The role focuses on providing high-level administrative support to executives, including calendar management, travel coordination, and event planning. It also involves managing financial reports, maintaining databases, and acting as the primary operational point of contact for the business.

Candidates should have over 5 years of experience as an Executive Assistant, preferably within the construction or start-up sectors. Proficiency in MS Office, Google Workspace, and AI tools is required, along with strong organizational and communication skills.

• Time managementPreferred
• Google WorkspacePreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Travel Coordination
• Event Planning
• Financial Reporting
• Database Maintenance
• Interpersonal Communication
• Time Management
• Confidentiality Management
• MS Office
• Google Workspace
• AI Tools
• Administrative Support

• Administrative
• Construction
• Management & Leadership

Minimum experience

5+ years

Apply by

Sep 20, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Not Applicable

Application method

Direct apply is available