Executive Assistant to the CEO - Permanent - 19394

About The Opportunity Our client, a growing and innovative professional services organization, is seeking a highly experienced Executive Assistant to support their CEO. This is an exciting opportunity for a senior executive support professional who thrives in a fast-paced environment and is looking to take on a broader, more strategic role. This position goes well beyond traditional calendar and administrative support. The successful candidate will act as a true partner to the CEO, creating structure around competing priorities, managing executive operations, coordinating complex travel and ensuring commitments are followed through to completion. For the right individual, this role offers the potential to grow into a broader Chief of Staff capacity. Duties include but are not limited to: Own and manage the CEO's calendar, ensuring strategic priorities are reflected and protected Proactively identify scheduling conflicts, competing priorities and opportunities, and make recommendations accordingly Conduct regular check-ins with the CEO to identify priorities, commitments and outstanding work Maintain a centralized system to track commitments, owners, deadlines and priorities Proactively follow up with internal and external stakeholders to ensure commitments are completed Identify work that can be delegated and source and coordinate appropriate resources Coordinate complex domestic travel, including flights, accommodations and logistics Research opportunities and key contacts in destinations the CEO is visiting and incorporate networking opportunities into travel itineraries Track conferences, memberships, sponsorships, stakeholder relationships and important deadlines Support the CEO in building and maintaining key business relationships Leverage AI, automation and workflow tools to improve efficiency and ensure priorities do not fall through the cracks Act as a trusted partner to the CEO, providing structure, prioritization and accountability in a high-volume environment About You The successful candidate will have the following: 10+ years of progressive experience in Executive Assistant, Executive Operations, Chief of Staff or a similar senior-level capacity Proven experience supporting a CEO, Founder, President or other senior executive Experience managing a complex and frequently changing executive calendar Experience coordinating domestic and/or international executive travel Strong ability to prioritize competing demands and operate effectively in a fast-paced environment Demonstrated ability to proactively identify issues and make recommendations Strong delegation, resource coordination and project management skills Exceptional follow-through and the ability to independently close loops Advanced proficiency with AI tools, automation and workflow technologies; experience building AI agents or automated workflows is considered a strong asset Excellent written and verbal communication skills Highly organized with exceptional attention to detail Strong judgment, discretion and ability to manage confidential information Comfortable working independently with minimal day-to-day supervision Adaptable and comfortable working with shifting priorities A calm, confident and solutions-oriented approach Experience in a consulting, professional services or entrepreneurial environment is considered an asset About the Job This is a full-time, permanent position offering a competitive salary of $90,000 to $120,000 dependent on experience. While this is a fully remote position, candidates must be based in Ottawa due to occasional in-person support requirements. How To Apply Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to [email protected]. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19394. LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate. Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

Act as a strategic partner to the CEO by managing complex calendars, coordinating domestic travel, and tracking commitments to ensure completion. The role involves leveraging AI and automation tools to improve operational efficiency and managing executive operations.

Requires 10+ years of progressive experience in senior executive support, specifically supporting C-level executives. Candidates must be proficient in AI and workflow technologies and be based in Ottawa for occasional in-person needs.

• Time managementPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Travel Coordination
• Project Management
• AI Tools
• Automation
• Workflow Optimization
• Stakeholder Management
• Strategic Prioritization
• Confidentiality
• Written Communication
• Verbal Communication
• Resource Coordination
• Delegation
• Time Management
• Discretion

• Administrative
• Management & Leadership
• Consulting

Minimum experience

10+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Ottawa, Ontario, Canada

Seniority

Mid-Senior level