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Job summary

The Health Unit Clerk performs clerical duties such as booking appointments, processing clinician orders, and maintaining patient records within an electronic system. They also provide reception services, manage switchboard inquiries, and support the clinical team to ensure efficient patient flow.

Job details

Job Summary In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Performs a variety of clerical duties related to the operation of the Program Area or Unit such as booking and coordinating appointments, diagnostic tests and procedures, processing clinician orders, preparing requisitions and reception/switchboard duties. Duties/Accountabilities Transcribes and processes clinician orders by completing and forwarding requisitions for tests or services, using the electronic health record system to schedule; tests or services with the appropriate departments/processes; return appointments, appointments of various types and related data into the electronic health record, and communicates various information according to procedure. Organizes diagnostic and therapeutic services for patients by co-ordinating numerous interrelated appointments. Prepares and communicates related instructions to patients in person, by telephone, by mail or virtual. Gathers patient information for medical appointments to assist in facilitating an efficient patient flow. Requests, receives and transports patient information to designated clinical area. Prepares documents for clinical team and patient. Performs a variety of receptionist duties such as greeting and registering patients and supporting way finding, answering the telephone/switchboard and responding in person by triage inquiries, relaying verbal and written messages. Participates in the onboarding and orientation of staff through methods such as demonstrating work procedures and answering related queries. Supports student clinical practicums as required Maintains a safe environment for patients, families and staff by adhering to safety policies and standards and emergency procedures. Participates as a collaborative member of the health care team. Performs other related duties as assigned. Qualifications Education, Training and Experience Grade 12, medical terminology and graduation from a recognized Nursing Unit Clerk Program plus one (1) year’s recent, related experience or an equivalent combination of education, training and experience. Skills And Abilities Ability to communicate effectively both verbally and in writing. Ability to deal with others effectively. Physical ability to carry out the duties of the position. Ability to keyboard 40 w.p.m. Ability to organize work. Ability to operate related equipment. Ability to utilize a variety of computer software applications.

What you’ll do

The Health Unit Clerk performs clerical duties such as booking appointments, processing clinician orders, and maintaining patient records within an electronic system. They also provide reception services, manage switchboard inquiries, and support the clinical team to ensure efficient patient flow.

Requirements

Candidates must have a Grade 12 diploma, medical terminology training, and graduation from a recognized Nursing Unit Clerk Program. Additionally, at least one year of recent, related experience or an equivalent combination of education and training is required.

Listed skills

• Organization · Preferred
• Communication · Preferred
• Data entry · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Medical terminology
• Clerical duties
• Electronic health record system
• Scheduling
• Reception duties
• Switchboard operation
• Triage inquiries
• Patient flow facilitation
• Data entry
• Communication
• Keyboarding
• Organization
• Computer software applications

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Government & Public Sector