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Job summary

The Executive Assistant provides high-level administrative and strategic support to senior executives, including complex calendar management and meeting coordination. They also act as a key liaison for internal and external stakeholders while ensuring operational alignment with global policies.

Job details

Requisition ID: 273979 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to the Senior Executive Vice President of Data & Analytics. Is this role right for you? In this role you will: Provide senior-level administrative, calendar, and time management support to one or more senior executives. Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities. Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals. Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions. Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence. Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed. Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries. Processing expense reports, keeping track of standard expenditures and billing records. Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers. Contribute to administrative process improvements and ensure alignment with global policies and business controls. Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required. Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct. Do you have the skills that will enable you to succeed in this role? Minimum of 2 years experience as an administrative assistant. Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint). Experience working in large, complex organizations with extensive stakeholder management. Impeccable organizational skills, autonomy, and solution-oriented attitude. High level of discretion required when dealing with confidential matters. Strong ability to effectively perform in a complex, high changing environment. Solid time management, communication, and presentation skills. What’s in it for you? A rewarding career path with diverse opportunities for professional development An organization committed to making a difference in our communities – for you and our customers. A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans. Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements. Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

What you’ll do

The Executive Assistant provides high-level administrative and strategic support to senior executives, including complex calendar management and meeting coordination. They also act as a key liaison for internal and external stakeholders while ensuring operational alignment with global policies.

Requirements

Candidates must have a minimum of 2 years of experience as an administrative assistant and advanced proficiency in Microsoft Office Suite. Experience working in large, complex organizations with strong stakeholder management capabilities is required.

Benefits

• Annual bonus • Flexible vacation • Personal days • Sick days • Comprehensive benefits

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Data analysis · Preferred
• Risk Management · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Time management
• Microsoft Office Suite
• Stakeholder management
• Communication skills
• Presentation skills
• Organizational skills
• Confidentiality
• Data analysis
• Business continuity planning
• Expense reporting
• Travel coordination
• Strategic support
• Risk management
• Allyship
• Organizational Skills
• Expense Reports
• Private Banking
• Solution-Oriented
• Microsoft Excel
• American Sign Language (ASL)
• Billing
• Commercial Banking
• Business Continuity
• Business Continuity Planning
• Capital Markets
• Customer Service
• Communication
• Document Formatting
• Equities
• Leadership
• Public Speaking
• Investment Banking
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Presentations
• Wealth Management
• Stakeholder Management
• Time Management
• Travel Arrangements
• Scheduling
• Process Improvement
• Anti Money Laundering

Job areas

• Administrative
• Finance & Accounting
• Data & Analytics
• Management & Leadership
• Data Analytics Manager
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants