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Perioperative Services St. Joseph's Hospital - London, ON Temporary Full Time Salary Range: $32.45 - $38.19 /hour Temporary position anticipated to extend until September 30, 2027, and is subject to the availability of work This position is responsible for accurate and efficient administrative processes in support of the Director and associated team members. This role is responsible for incorporating efficient and effective use of electronic systems and software to gather information, generate correspondence, manage data and create presentations on behalf of the Director. The position will also provide departmental and inter-departmental support to various projects/corporate events. Essential Qualifications Secondary (High) School Diploma Office administration/medical administration/business diploma Minimum of three (3) years related experience in a busy office environment, supporting a physician or a hospital administrative leader Demonstrated intermediate level skill with Microsoft Office Suite (Word, Excel, PowerPoint), Office 365, Outlook, as well as knowledge of SAS/databases Proficient in use of videoconferencing and media equipment, budget monitoring, data collection and preparing reports Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA Demonstrated ability to work in a multi-task, dynamic environment Excellent communication skills, both verbal and written, including excellent grammar, spelling, proofreading and composition skills Strong attention to detail and accuracy Strong problem-solving skills Strong customer service orientation and interpersonal skills with the ability to exercise considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature Ability to investigate and resolve problems, dealing with multiple levels of internal staff and external stakeholders in a professional manner Self-starter, demonstrating initiative, anticipating needs and willing to tackle additional tasks to support Director/department Preferred Qualifications Proficiency in French would be an asset Previous experience working with physicians, residents, medical secretaries Teaching and Research St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties. Immunization Requirements Provide vaccination records or proof of immunity against measles, mumps rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza. Provide documentation of the Tuberculosis skin testing

What you’ll do

Provide high-level administrative support to the Director and team, including managing electronic systems, correspondence, and data. Support departmental projects and corporate events while ensuring efficient administrative processes.

Requirements

Requires a high school diploma and a diploma in office or medical administration with at least three years of experience supporting hospital leaders or physicians. Must be proficient in Microsoft Office and possess strong communication and organizational skills.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Medical Administration
• Microsoft Office Suite
• Office 365
• Outlook
• SAS
• Database Management
• Videoconferencing
• Budget Monitoring
• Data Collection
• Report Preparation
• Communication Skills
• Problem-Solving
• Customer Service
• Confidentiality
• French Proficiency

Job areas

• Administrative
• Healthcare
• Management & Leadership