Contracts Clerk

We are honoured to be selected as one of B.C.'s Top Employers once again! If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you! Status/Term: Auxiliary/Temporary Assignment – Anticipated 70 bi-weekly to October 31, 2027 Classification/Salary: Clerk R12 – Position starts at $31.59 per hour Team: Van Coastal East Regional Location: Port Moody (work from home allowed 1 day every two weeks after passing probation) Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection. At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact [email protected] at any stage of the hiring process. Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process. The Role As a Contracts Clerk at CLBC, you will be responsible for contract preparation, processing various administrative and financial documents, providing reception and switchboard services, and administrative and program support to staff. If you're a skilled administrative professional who thrives on details and enjoys working in a collaborative environment and helping others, we'd love to hear from you! Key Responsibilities Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals Liaising with Quality Service Analysts for initial, renewal and modification contracts Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority per CLBC policy and procedure Resolving transactions that are not in compliance, referring complex transactions to the supervisor Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements What You Will Bring Grade twelve diploma or equivalent education A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping) Strong MS Word and MS Excel skills Preference may be given to candidates with experience processing contracts Typing speed of 50WPM We're Also Looking For An Administrative Professional Who Can establish and maintain positive and productive working relationships with staff Excels at managing multiple tasks and has a sharp attention to detail Can communicate clearly with a diverse range of people, and listens actively to ensure nothing is missed Has excellent time management skills Brings a collaborative spirit to a team where your contributions will make a real difference Additional Info Successful applicants are subject to a Criminal Record Check. An eligibility list for internal candidates may be established. Closing date: September 3, 2026 If your application is shortlisted, you'll be invited to an interview where you'll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted. This opportunity is open to applicants who are legally entitled to work in Canada. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://communitylivingbc.prevueaps.ca/jobs/31475-18680.html

The role involves preparing, administering, and monitoring contracts for supported services while maintaining accurate electronic and physical files. Additionally, the clerk provides reception services and administrative support to staff and families.

Candidates must have a grade twelve diploma and a combination of 3 years of clerical or financial administrative experience. Proficiency in MS Office and a typing speed of 50WPM are required.

• Time managementPreferred
• Customer servicePreferred
• CollaborationPreferred
• Administrative SupportPreferred
• Accounts receivablePreferred
• PayrollPreferred
• Data entryPreferred
• Communication SkillsPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Contract Preparation
• Administrative Support
• Financial Document Processing
• MS Word
• MS Excel
• Typing (50WPM)
• Data Entry
• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Payroll
• Time Management
• Customer Service
• Records Management
• Communication Skills
• Collaboration

• Administrative
• Government & Public Sector
• Social Services
• Finance & Accounting

Minimum education

High school

Minimum experience

2+ years

Apply by

Oct 3, 2026

Posting language

English

Working hours

35 hours per week

Office presence

5 days per week

Seniority

Entry level