Senior Administrative Assistant

Job summary

Provide senior administrative support to managers, senior leaders, and their teams by managing calendars, coordinating meetings and travel, and preparing correspondence, reports, presentations, and meeting materials. Maintain records and confidential documents, track meeting actions, respond to inquiries, and support projects and day-to-day departmental organization.

Job details

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality. Our public sector, broader public sector, and not-for-profit clients are seeking Senior Administrative Assistants for interim assignments supporting managers, senior leaders, and their teams. Key Responsibilities Manage calendars, schedule appointments, and coordinate meetings. Prepare and edit correspondence, reports, presentations, and meeting materials. Take meeting minutes, track action items, and follow up on outstanding tasks. Respond to inquiries and communicate with internal and external contacts. Maintain accurate records, filing systems, and confidential documents. Coordinate travel, events, and other administrative arrangements as required. Support departmental projects and help keep day-to-day work organized. Qualifications Experience providing senior administrative support to managers, leaders, or departmental teams. Strong scheduling, organizational, and time-management skills. Clear, professional written and verbal communication. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Ability to manage competing priorities, meet deadlines, and work independently. Strong attention to detail and discretion when handling confidential information. Experience in the public, broader public, or not-for-profit sector is an asset. How to Apply If you are interested in this opportunity, please submit your resume for consideration. If you require accommodation during the recruitment process, please call 416-237-1500 x.235.

What you’ll do

Provide senior administrative support to managers, senior leaders, and their teams by managing calendars, coordinating meetings and travel, and preparing correspondence, reports, presentations, and meeting materials. Maintain records and confidential documents, track meeting actions, respond to inquiries, and support projects and day-to-day departmental organization.

Requirements

Candidates should have experience providing senior administrative support and strong scheduling, organizational, time-management, and communication skills. Proficiency in Microsoft Office, the ability to manage competing priorities independently, attention to detail, and discretion are required; public, broader public, or not-for-profit sector experience is an asset.

Listed skills

• Appointment Scheduling · Preferred
• Time management · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Appointment Scheduling
• Meeting Coordination
• Correspondence Preparation
• Report Writing
• Presentation Preparation
• Meeting Minutes
• Action Item Tracking
• Professional Communication
• Records Management
• Confidential Document Handling
• Travel Coordination
• Event Coordination
• Project Support
• Time Management
• Microsoft Office

Job areas

• Administrative
• Government & Public Sector
• Management & Leadership

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