Executive Assistant

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality. Executive Assistant Our client in the public or broader public sector is seeking a highly skilled Executive Assistant for a 6-month assignment. This is a hands-on coordination role that will provide high-level executive and administrative support to senior leadership and ensure the smooth operation of day-to-day activities. In this role, you will manage calendars, schedule and coordinate meetings and events, prepare correspondence, reports, presentations and briefing materials, and support the efficient flow of information between internal and external stakeholders. You will also assist with project coordination, track action items, support budget and financial administration, coordinate administrative activities and contribute to process improvements that enhance organizational efficiency. Qualifications You have 3+ years of experience providing executive support to a Vice President, Director and/or a CEO; You have experience supporting multiple managers or senior leaders in a professional office environment; You have experience coordinating meetings, events and administrative activities; You work well under pressure to meet frequent and competing deadlines, and you effectively prioritize activities and objectives; You are extremely tech savvy and have superior writing and analytical skills; You have good critical thinking and problem-solving abilities and can demonstrate discretion, judgment, and initiative in dealing with internal/external communities; You are a skilled multi-tasker; picking up and dropping tasks on a moment’s notice does not fluster you; You have strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook and Teams; Previous experience working with Ontario Public Service is an asset. Value of Interim Opportunities Exposure to complex, high-impact work within respected public-sector organizations. Opportunity to apply your expertise in meaningful, purpose-driven assignments. Expand your professional network and skills. Flexibility to stay active between permanent opportunities. Ideal for professionals seeking project-based work or transitioning between roles. How to Apply: If you feel that you have the right combination of skills and experience for this opportunity, please submit your resume. We thank all candidates for their interest; however, only those selected for an interview will be contacted. If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x.235.

Provide high-level administrative and executive support to senior leadership, including managing calendars and coordinating meetings. Support the flow of information between stakeholders and assist with project coordination and financial administration.

Requires over 3 years of experience supporting senior executives and proficiency in Microsoft Office Suite. Candidates must demonstrate strong analytical skills, discretion, and the ability to handle competing deadlines in a professional environment.

• Problem solvingPreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Project managementPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Meeting Coordination
• Correspondence Preparation
• Project Coordination
• Budget Administration
• Process Improvement
• Critical Thinking
• Problem Solving
• Multi-tasking
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Analytical Skills

• Administrative
• Government & Public Sector
• Management & Leadership

Minimum experience

3+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level