Executive Assistant Deputy Chief Medical Officer Saskatoon

Original job posting

The Executive Assistant provides direct administrative and project support to the Deputy Chief Medical Officer, serving as the primary point of contact for internal and external stakeholders. The role involves researching and developing policies, coordinating workflows within the Physician Executive Team, and ensuring efficient office operations.

Job details

Position #: 9004440 Expected Start Date: September 28, 2026 Union: OOS Facility: Saskatchewan Health Authority City/Town: Saskatoon Department: Deputy CMO Saskatoon Type: Full-time temporary Expected Up to Date: September 28, 2028 FTE: 1 Shift Information: Days Number of Hours per Rotation: 37.5 hours per 1 weeks Relief: No Float: No Salary or Pay Band: As per Terms and Conditions of Employment Travel Required: Yes Job Description: The Executive Assistant is directly accountable to the Deputy Chief Medical Officer - Saskatoon of the Saskatchewan Health Authority (SHA) and provides executive and project support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the office of the Deputy Chief Medical Officer. The Executive Assistant also serves as a liaison to the portfolio and Physician Executive team. This position ensures that processes are in place to support the efficient and effective operation of the Deputy Chief Medical Officer, through accurate, timely and efficient execution of executive administration support functions. The incumbent works closely, in a collaborative and co-operative manner, with members of executive Physician team to assist in accomplishing the provincial health authority’s objectives. This position will research, analyze and develop policies, briefings and proposals as required. Collaboration, coordination, project management/organizational and communication is key to this role. The incumbent co-ordinates workflow with other administration support staff in the Physician Executive Team Office and, in their absence, may provide support services the CMO and other members of the Physician Executive Team. Human Resources Exemption: No Experience: * 3-5 years of experience working in a research/policy analyst or senior administrative assistant-type role * Supervisory experience Licenses: * Valid Class 5 driver's license Other Education & Training: * Undergraduate degree or an equivalent combination of education and experience * Licensed, and in good standing, with regulatory body, if applicable Competencies: * Advanced decision making skills * Advanced computer skills * Advanced organizational skills * Advanced interpersonal skills * Advanced communication skills * Advanced planning skills Knowledge & Abilities: * Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness * Knowledge and experience in minute taking and synthesizing information * Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs as required * Ability to adapt to frequent change and work under pressure * Ability to work collegially, collaboratively and build positive relationships through respectful and influential interactions * Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships * Be self directed, and confident in applying independent judgment * Possess a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision * Proven ability to maintain confidentiality including handling confidential information with discretion Other Information * Travel within Saskatchewan The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred. Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team. Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search. > We work together to improve our health and well-being. Every day. For > everyone. > We are committed to building a representative, diverse, inclusive, and > culturally responsive workforce. > We are committed to the Truth and Reconciliation Commissions Calls to Action. > We work in the spirit of truth and reconciliation, acknowledging Saskatchewan > as the traditional territory of First Nations and Métis People. Please note: Only applications that include all required documentation will be considered.

What you’ll do

The Executive Assistant provides direct administrative and project support to the Deputy Chief Medical Officer, serving as the primary point of contact for internal and external stakeholders. The role involves researching and developing policies, coordinating workflows within the Physician Executive Team, and ensuring efficient office operations.

Requirements

Candidates must have 3-5 years of experience in a research, policy, or senior administrative role, along with supervisory experience. An undergraduate degree or an equivalent combination of education and experience is required, as well as a valid Class 5 driver's license.

Listed skills

• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Planning · Preferred
• Decision Making · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• Policy analysis
• Minute taking
• Communication
• Organizational skills
• Decision making
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Exchange
• Visio
• Research
• Confidentiality
• Interpersonal skills
• Planning
• Supervisory
• Concision
• Ingenuity
• Support Services
• Policy Development
• Supervision
• Workflow Management
• Organizational Skills
• Self-Discipline
• Valid Driver's License
• Cultural Responsiveness
• Editing
• Reconciliation
• Decision Making
• Computer Literacy
• Cooperation
• Governance
• Interpersonal Communications
• Intranet
• Project Management
• Microsoft Visio
• Organizational Structure
• Policy Analysis
• Verbal Communication Skills
• Coordinating
• Information Synthesis

Job areas

• Administrative
• Healthcare
• Management & Leadership
• Government & Public Sector
• Medical Executive Assistant
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants