Office Administrator (Contract)

Original job posting

The Office Administrator is responsible for maintaining operational records, managing customer invoicing, and processing employee timesheets. They also provide administrative support by handling phone calls, coordinating training records, and assisting with dispatch operations.

Job details

Key Accountabilities ● Creates and maintains reports and spreadsheets accurately and efficiently ● Establishes & maintains electronic/hard copy files and records ● Aids with collection and compilation of work orders, BOL’s, and other operational record keeping documents ● Completes customer invoicing through the company operational management system (OMS) ● Responsible for ad hoc internal reports and customer requested billing/invoicing reports ● Responsible for reviewing employee weekly timesheets making adjustments as required ● Answers the phone and transfers customer calls to the appropriate individual within the facility, and other facilities within the organization ● Responsible for booking, tracking, and maintaining the crews training, and all associated training records (electronically and on paper) ● Supports dispatch based on client requirements ● Participates in the on-call rotation as required ● Other duties as assigned. Requirements ● Post-secondary education in Office Administration/Accounting or similar would be considered an asset ● Superior communication, organizational and customer service skills ● Ability to adapt to new systems and procedures. We thank you for your interest. Only those selected for an interview will be contacted. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date. This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

What you’ll do

The Office Administrator is responsible for maintaining operational records, managing customer invoicing, and processing employee timesheets. They also provide administrative support by handling phone calls, coordinating training records, and assisting with dispatch operations.

Requirements

Candidates should possess strong communication, organizational, and customer service skills with the ability to adapt to new systems. Post-secondary education in Office Administration or Accounting is considered an asset.

Listed skills

• Customer service · Preferred
• record keeping · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Accounting · Preferred
• Billing · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Accounting
• Data Entry
• Record Keeping
• Invoicing
• Billing
• Timesheet Management
• Customer Service
• Communication
• Organizational Skills
• Dispatch Support
• Training Coordination
• Training Records Management
• Internal Reporting
• Spreadsheets
• Collections
• Dispatching

Job areas

• Administrative
• Finance & Accounting
• Logistics
• Customer Service & Support
• Contract Administrator/Office Manager
• Contracts Administrator
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents