Executive Assistant

Job summary

The Executive Assistant will provide high-level support to the senior leadership team by managing calendars, travel logistics, and executive communications. They will also act as a primary gatekeeper and coordinate key meetings, events, and administrative projects.

Job details

Position Summary GFL Environmental Services is seeking a proactive, highly organized, and strategic Executive Assistant to provide high-level support to our Senior Leadership team. In this role, you will serve as a primary operational partner and extension of our executive leaders, ensuring optimal time management, seamless daily operations, and clear communication across internal and external stakeholders. The ideal candidate thrives in a fast-paced environment, possesses exceptional communication skills, and exercises impeccable discretion. Specific Duties and Responsibilities Manage and optimize calendars, strategically prioritizing requests and resolving scheduling conflicts. Draft, edit, and proofread executive-level communications, presentations, and reports. Coordinate end-to-end travel logistics, including itineraries, accommodation, and expense reporting. Prepare and create relevant materials (i.e. documents, reports, presentations). Act as the primary gatekeeper and bridge for smooth communication with internal and external partners. Organize key meetings, offsites, and events, including agenda preparation, minute-taking, and action-item tracking. Handle sensitive and confidential company information with strict professionalism and privacy. Perform a broad variety of administrative and project management tasks. Other duties as assigned. Experience and Qualifications 5+ years of administrative support experience, with at least 2–3 years supporting senior or C-suite executives. Excellent computer skills and proficiency in Google Workspace and travel/expense management software systems. Familiarity with basic financial workflows (budget tracking, expenses, invoicing). Prior experience in the environmental or oil and gas industry is considered an asset Knowledge, Skills and Abilities Deep understanding of corporate structures and business operations. Excellent written and verbal communication skills. Strategic time management and schedule prioritization. Strong problem-solving abilities, resourcefulness, and composure in high-pressure situations. High adaptability to pivot seamlessly as business priorities and schedules shift. Meticulous attention to detail. GFL Benefits Competitive wages. RRSP company matching program. Industry leading health, dental, vision and mental health benefits. Employee assistance programs. Paid training and development opportunities. A supportive work environment that fosters professional growth and development. #GFLTalent We thank you for your interest. Only those selected for an interview will be contacted. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date. This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

What you’ll do

The Executive Assistant will provide high-level support to the senior leadership team by managing calendars, travel logistics, and executive communications. They will also act as a primary gatekeeper and coordinate key meetings, events, and administrative projects.

Requirements

Candidates must have at least 5 years of administrative experience, including 2-3 years supporting C-suite executives. Proficiency in Google Workspace and experience with financial workflows are required.

Benefits

• Competitive wages • RRSP company matching program • Health benefits • Dental benefits • Vision benefits • Mental health benefits • Employee assistance programs • Paid training and development opportunities

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Google Workspace · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Project management · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Travel logistics
• Expense reporting
• Communication
• Google Workspace
• Financial workflows
• Budget tracking
• Invoicing
• Project management
• Problem-solving
• Time management
• Attention to detail
• Confidentiality
• Strategic planning
• Resourcefulness
• Administrative Support
• Composure
• Proofreading
• Professionalism
• Business Operations
• Workflow Management
• Expense Reports
• Strategic Prioritization
• Adaptability
• Mental Health
• Computer Literacy
• Training And Development
• Employee Assistance Programs
• Expense Management
• Oil and Gas
• Leadership
• Problem Solving
• Project Management Software
• Project Management
• Operations
• Presentations
• Time Management
• Travel Cost Analysis
• Verbal Communication Skills
• Scheduling
• Prioritization
• Detail Oriented
• Business Priorities

Job areas

• Administrative
• Management & Leadership
• Environmental & Sustainability
• Energy
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants