Bilingual Internship Coordinator

July 26 2021
Industries Non-profit organisation - NPO
Categories Education, Library, Administrative, Clerical, Education, Training, Office manager, Writing, Correction, Translation
Montreal, QC

Do you want to be part of our innovative and entrepreneurial team?

Do you thrive in an entrepreneurial environment and enjoy working in a team atmosphere? Are you an "outside the box" thinker who strives to implement continuous improvements? Do you take a strategic approach to your work? Do you enjoy in a fast-paced culture where your opinions are valued and respected? Do you enjoy building partnerships to solve mutually beneficial challenges?

Mitacs is a national not-for-profit that helps industry and non-profit partners solve strategic challenges by leveraging Canada's world-class post-secondary talent and a global network of industry, academic, and government partnerships. Through these collaborations, Mitacs helps business and community partners succeed, improves students' on-the-job skills development, and strengthens Canada's world-class innovation ecosystem. At Mitacs, we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies, governments and academia, we support a new economy using Canada's most valuable resource – its people. 

To get a better understanding of Mitacs and read more about our values please visit our website

Bilingual Internship Coordinator

Mitacs has an immediate opening for a Bilingual Internship Coordinator at our Trois-Rivières office. This position is responsible for coordinating all aspects in the administration of research grant awards, as well as providing support on project proposals and preparation of required reports.



  • Project manage full life-cycle of research program applications
  • Administer and act as file manager for research grant files
  • Confirm all required documentation and information is provided and confirm eligibility of application (completeness of applications)
  • Communicate review results with the applicants
  • Ensure timely release of funds to university
  • Provide guidance and assistance to applicants on proposal submission and any inquiries regarding the relevant program
  • Draft various types of correspondence to applicants/university administration at various stages of their internship
  • Data entry, electronic filing, and data archiving
  • Communicate effectively with various university research administration, professors, graduate students, and partner organizations
  • Work closely with Finance Department, Business Development team, Programs Department, and Research team to keep them informed of procedural changes, and offer solutions to possible problems
  • Update Mitacs policies and guidelines as required
  • Any other duties assigned from time to time

Reporting and Compliance:

  • Ensure compliance with funding agreements and program guides
  • Assist in coordination and data collection for various relevant regional reports to funding agencies
  • Responsible for timely and accurate reporting
  • Work closely with Finance Department to ensure appropriate funding allocation applied and ensure consistency of government claims/reports to financial statements
  • Review contracts, research agreements, and proposals to ensure compliance with policies and procedures for the specific program


  • The ideal candidate would have post-secondary education
  • Fluent in both written and spoken French and English with strong communication skills (written and oral)
  • Very strong multi-tasking skills
  •  Demonstrated administrative background
  • Work experience in academic setting and account management is an asset
  • Attention to detail and accuracy are essential
  • Good working knowledge of Microsoft Office Suite (i.e. Microsoft Word, Excel, PowerPoint)
  • Experience with databases and SharePoint is an asset
  • Self-motivated, able to work in a team environment and balance the needs of a number of individuals
  • Must be professional and adept at working with people across teams at various levels within an organization.

Mitacs fosters a culture where creativity and innovation is valued and encouraged. We offer a comprehensive benefits package and a team based work environment. Mitacs values the contributions of a diverse workforce and is an Equal Employment Opportunity employer.

Apply now! network