Administrative assistant, Programs

January 9 2022
Industries Non-profit organisation - NPO
Categories Administrative, Clerical, Administrative assistant, Receptionist, Govt., NPO, Social & Community Work
Boucherville, QC

Breakfast Club of Canada is looking to hire an Administrative Assistant, Programs. Reporting to the Programs Director, the Administrative Assistant will work closely with the Programs team to help the department run smoothly. The selected candidate will be highly organized, dynamic, bilingual (French and English), versatile and good at setting priorities. They will be tasked with providing administrative, technical and logistical support and contributing to various projects. In this role, they will have the opportunity to contribute to the Club's growth, working within a dynamic, collaboration-oriented environment.

Breakfast Club of Canada promotes employment equity and welcomes applications from all qualified individuals.

MAIN RESPONSIBILITIES

  • Coordinate and carry out various administrative and liaison tasks for the Programs Department
  • Support the department head and team in setting up and running breakfast programs and community initiatives
  • Draft, proofread, translate and format various documents and ensure quality control
  • Help collect, enter, analyze and ensure the integrity of data
  • Review, produce and update various accounting reports
  • Coordinate and follow up on various deliveries and requests for information from external sources
  • Assist with and follow up on interdepartmental enquiries (communications, reports, testimonials, etc.)
  • Plan and coordinate social activities, meetings and training sessions for the department
  • Carry out other tasks as required to help the department run smoothly.

SPECIFIC QUALIFICATIONS

  • College diploma in administration or a related field
  • Five or more years of relevant experience
  • Other suitable combinations of education and experience may be considered
  • Fluency in written and spoken French and English
  • Excellent command of Microsoft Office, including advanced proficiency in Excel, and ability to learn new applications quickly
  • Extensive experience working with databases
  • Project management capabilities
  • Excellent communication skills
  • Proficiency in graphic design, an asset
  • Familiarity with the charitable sector, an asset

PERSONAL QUALITIES

  • Adherence to Breakfast Club of Canada values (children first, passion, empowerment, leadership and transparency)
  • Able to work with highly confidential information and do so with great discretion
  • Positive, proactive and productive attitude
  • Good organizational skills
  • Keen sense of discipline and attention to detail
  • Tactful and sensitive
  • Independent, resourceful self-starter
  • Strong interpersonal skills and a team mindset
  • Excellent time management, prioritization and multitasking skills
  • Flexible and able to adapt to change

WORK CONDITIONS

  • Permanent, full-time position
  • 40 hours/week, Monday to Friday
  • The selected candidate will be based at the head office in Boucherville, Quebec, with a hybrid telework arrangement
  • Competitive salary
  • Flexible hours
  • Professional development
  • Personal leave days
  • Group insurance plan
  • Group RRSP with employer matching contributions
  • Employee assistance program
  • Must pass a background check
  • Target start date: As soon as possible

TO APPLY

Please email your résumé and cover letter to **@*******************.***.

Only selected candidates will be contacted for an interview.

Apply now!

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