Administrative Assistant

October 12 2020
Categories Administrative, Clerical, Administrative assistant
Castlegar, BC

Castleview Care Centre in Castlegar, BC has an opening for an Administrative Assistant. Reporting directly to the Administrator, the Admin Assistant performs a variety of confidential secretarial and bookkeeping tasks related to the management of the facility.

Duties and Responsibilities include but are not limited to:

  • Scheduling regular day-to-day shifts for all unionized staff, LOA's and Holiday Requests, Updates the scheduling system with new shift times
  • Clerical tasks such as correspondence, records and files
  • Meeting minutes, agendas and audits reports
  • Maintain employee documentation, including salary records, skill sets, attendance statistics, personal histories and performance reports
  • Prepare monthly and quarterly facility reports
  • Receive, sort and distribute incoming mail
  • Code supplier invoices for head office
  • Administer petty cash
  • Purchase office supplies and supplies as needed
  • Telephone reception, greet families and clients
  • Assist resident's families/residents with admission forms
  • Data entry and accounts receivable, working in conjunction with head office
  • Create and post communication for employees regarding job postings, upcoming education and general announcements
  • Prepare New Hire Packages. Orientate new staff to facility procedures
  • Maintain up-to-date knowledge of relevant facility policies and procedures.
  • Update and maintain facility manuals
  • Attend staff development programs
  • Participate in education relating to resident safety, Fire Drills and Evacuation plans


  • The completion of approved commercial courses relevant to bookkeeping and standard office procedures
  •  Accurate typing skills of 60 wpm.
  • Excellent written and oral English communication skills
  • Experience with Microsoft Office including Word, Outlook and Excel.
  • Knowledge of AccPac an asset
  • Previous secretarial experience preferred
  • Must be in good health and free from communicable diseases with up-to-date immunizations
  • Maintain a current criminal record check
Apply now! network