Administrative Assistant

Original job posting

The incumbent supports the general manager and other managers by coordinating administrative activities, scheduling, and document production. They also assist with internal management tasks, event logistics, and maintaining records in accordance with organizational standards.

Job details

Temporary 12-month position The incumbent supports the general manager and/or the manager(s) of a small-sized caisse in carrying out various administrative support and secretarial activities, as per managers' detailed instructions. He or she assists with carrying out management activities, as needed. More specifically, you will be required to : Support the general manager and/or the manager(s) in planning and coordinating management activities and input and track scheduling information. Follow up on phone calls, emails and mail for managers. Produce various documents (e.g. records, minutes, reports, statistics, and balance sheets). Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities). Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations). Manage documents and update records related to various sectors (e.g. filing, purging and storage) in accordance with current practices and regulations. Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents generated by various sectors. Support the general manager and/or managers in retrieving information, carrying out business processes and using information systems. What we offer* Competitive salary and annual bonus 4 weeks of flexible vacation starting in the first year Defined benefit pension plan that provides predictable, stable income throughout retirement Group insurance including telemedicine Reimbursement of health and wellness expenses and telework equipment *Benefits apply based on eligibility criteria. What you bring to the table Trade school diploma in a related field A minimum of two years of relevant experience Please note that other combinations of qualifications and relevant experience may be considered Knowledge of French required Knowledge of French spelling and grammar Understanding of the philosophy and fundamentals of financial services cooperatives Understanding of telephone protocol Knowledge of service standards Professionalism and attention to detail Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability Equity, Diversity, Inclusion and Accessibility At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve. If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask! Trade Union (If applicable) Job Family Administration (FG) Unposting Date 2026-09-13

What you’ll do

The incumbent supports the general manager and other managers by coordinating administrative activities, scheduling, and document production. They also assist with internal management tasks, event logistics, and maintaining records in accordance with organizational standards.

Requirements

Candidates must possess a trade school diploma in a related field and at least two years of relevant experience. Proficiency in French, including spelling and grammar, is required along with an understanding of financial services cooperatives.

Benefits

• Competitive salary • Annual bonus • Flexible vacation • Defined benefit pension plan • Group insurance • Telemedicine • Reimbursement of health and wellness expenses • Telework equipment

Listed skills

• Administrative Support · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Communication · Preferred
• Event Logistics · Preferred
• Inventory management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Secretarial activities
• Scheduling
• Document production
• Event logistics
• Inventory management
• Record keeping
• Information systems
• Communication
• Customer focus
• Attention to detail
• French language proficiency
• Action Oriented
• Administrative Support
• Professionalism
• Experimental Learning
• Administrative Functions
• Service Standards
• Planning
• Adaptability
• Balance Sheet
• Management
• Business Process
• Customer Service
• Public Relations
• Information Systems
• Sales
• Financial Services
• French Language
• Grammar
• Inventory Management
• Performance Review
• Telephone Skills
• Statistics
• Telehealth
• Filing
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive