Administrative Assistant

Job summary

The administrative assistant provides secretarial and administrative support to a vice-president and the unit, including managing agendas, budgets, and meeting coordination. They are responsible for drafting documents, tracking sales, and ensuring the efficient flow of management activities.

Job details

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a vice-president. You also provide administrative support to other members of your unit as needed. You actively help coordinate, plan and prioritize your unit’s management activities. Your work involves complex relationships and business priorities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to: Carry out secretarial tasks (draft, revise, update and format documents for various departments, etc.) Carry out internal administrative tasks (sales tracking, dashboards, expense reports, inventory management, performance reviews, etc.) Help your superior manage their agenda, mail, emails and phone calls Coordinate the preparation of deliverables for decision-making bodies Plan and attend management committee and other meetings. Draft reports and minutes and follow up as needed Handle the unit's budget process. Carry out budget preparation activities and identify and explain variances. What we offer* Competitive salary and annual bonus 4 weeks of flexible vacation starting in the first year Defined benefit pension plan that provides predictable, stable income throughout retirement Group insurance including telemedicine Reimbursement of health and wellness expenses and telework equipment * Benefits apply based on eligibility criteria. What you bring to the table Trade school diploma in a related field A minimum of four years of relevant experience Please note that other combinations of qualifications and relevant experience may be considered Proficiency of advanced French both oral and written Intermediate knowledge of English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients Action oriented, Communicates effectively, Customer Focus, Differences, Interpersonal Savvy, Nimble learning, Plans and aligns, Situational adaptability, Tech savvy Equity, Diversity, Inclusion and Accessibility At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve. If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask! Trade Union (If applicable) Job Family Administration (FG) Unposting Date 2026-09-28

What you’ll do

The administrative assistant provides secretarial and administrative support to a vice-president and the unit, including managing agendas, budgets, and meeting coordination. They are responsible for drafting documents, tracking sales, and ensuring the efficient flow of management activities.

Requirements

Candidates must possess a trade school diploma in a related field and at least four years of relevant experience. Proficiency in advanced French and intermediate English is required due to the nature of the duties and stakeholder interactions.

Benefits

• Competitive salary • Annual bonus • 4 weeks of flexible vacation • Defined benefit pension plan • Group insurance • Telemedicine • Reimbursement of health and wellness expenses • Reimbursement of telework equipment

Listed skills

• Budgeting · Preferred
• Administrative Support · Preferred
• Planning · Preferred
• Decision Making · Preferred
• Communication · Preferred
• Prioritization · Preferred
• Inventory management · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Secretarial tasks
• Agenda management
• Budgeting
• Report drafting
• Communication
• Planning
• Prioritization
• Sales tracking
• Inventory management
• Performance reviews
• Stakeholder management
• Decision making
• Tech savvy
• Action oriented
• Customer focus
• Action Oriented
• Administrative Support
• Experimental Learning
• Expense Reports
• Administrative Functions
• Adaptability
• Dashboard
• Management
• Decision Making
• Customer Service
• Document Formatting
• English Language
• Sales
• French Language
• Inventory Management
• Performance Review
• Telehealth
• Technical Acumen
• Business Priorities

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive