Administrative assistant, Administration

Original job posting

The administrative assistant provides comprehensive secretarial and administrative support to senior executives and their units. Responsibilities include managing agendas, coordinating meetings, drafting reports, and handling internal administrative tasks such as expense tracking and inventory management.

Job details

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a senior executive leading a business line or major support function. You also provide administrative support to other members of your unit as needed. You actively help coordinate, plan and prioritize your unit’s management activities. Your work involves complex relationships and business priorities. You interact with a wide variety of stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to: Carry out secretarial tasks (draft, revise, update and format documents for various departments, etc.) Carry out internal administrative tasks (sales tracking, dashboards, expense reports, inventory management, performance reviews, etc.) Help your superior manage their agenda, mail, emails and phone calls Consolidate and coordinate deliverables for decision-making bodies containing confidential, strategic information Plan and attend management committee and other meetings. Draft reports and minutes and follow up as needed Help organize event logistics (meetings, travel, public relations activities, etc.) What we offer* Competitive salary and annual bonus 4 weeks of flexible vacation starting in the first year Defined benefit pension plan that provides predictable, stable income throughout retirement Group insurance including telemedicine Reimbursement of health and wellness expenses and telework equipment * Benefits apply based on eligibility criteria. What you bring to the table College diploma in a related field A minimum of three years of relevant experience Please note that other combinations of qualifications and relevant experience may be considered Knowledge of French is required Intermediate advanced proficiency of English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients Action oriented, Communicates effectively, Complexity, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability Equity, Diversity, Inclusion and Accessibility At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve. If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask! Trade Union (If applicable) Job Family Administration (FG) Unposting Date 2026-09-16

What you’ll do

The administrative assistant provides comprehensive secretarial and administrative support to senior executives and their units. Responsibilities include managing agendas, coordinating meetings, drafting reports, and handling internal administrative tasks such as expense tracking and inventory management.

Requirements

Candidates must possess a college diploma in a related field and at least three years of relevant experience. Proficiency in both English and French is required due to the nature of the duties and stakeholder interactions.

Benefits

• Competitive salary • Annual bonus • 4 weeks of flexible vacation • Defined benefit pension plan • Group insurance • Telemedicine • Reimbursement of health and wellness expenses • Telework equipment

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Planning · Preferred
• Communication · Preferred
• Prioritization · Preferred
• Data entry · Preferred
• Event Logistics · Preferred
• Inventory management · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Secretarial tasks
• Agenda management
• Document drafting
• Inventory management
• Expense reports
• Event logistics
• Communication
• Planning
• Prioritization
• Stakeholder management
• Data entry
• Report writing
• Time management
• Confidentiality
• Action Oriented
• Administrative Support
• Experimental Learning
• Expense Reports
• Administrative Functions
• Adaptability
• Dashboard
• Management
• Decision Making
• Customer Service
• Public Relations
• Document Formatting
• English Language
• Sales
• French Language
• Inventory Management
• Performance Review
• Telehealth
• Business Priorities

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Administrative Assistant Administrator
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive