Administrative Coordinator

Position Details Position Information Position Title Administrative Coordinator Research Project Department/Unit Arts - Dean's Office Location Halifax, Nova Scotia, Canada Posting Number S278-26 Employee Group NSGEU Local 77 Position Type Regular, On-Going Duration of Contract (if applicable) Employment Type Full Time Full-time Equivalency (FTE) 1.0 Salary $29.18 - $36.94 per hour ($49,317 - $62,436 per annum, 32.5 hours per week) Classification C6 Provisional Statement About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary The Faculty of Arts and Social Sciences ( FASS ) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. The Administrative Coordinator is responsible for wide-ranging administrative and financial matters in the Dean’s Office to ensure excellent services in support of the Faculty. Reporting to the Dean, the position supports the Faculty’s Finance Partner and HR Partner and two Associate Deans (Academic and Research) with financial, academic, and research-related processes. The position provides program support for Faculty-level course offerings including timetable coordination, calendar updates, and teaching assistant (TA) hiring. Key Responsibilities Serves as the first point of contact in the Dean’s Office for all faculty/department matters related to the Finance/HR and Associate Dean portfolios. Acts as a resource to staff and faculty, providing process and policy guidelines, responding to inquiries, and resolving issues. Provides support to the academic development committee and the research development committee; schedules meetings, prepares materials, records decisions and approvals. Tracks expenses and administers funding processes related to equipment and furniture, travel, research development, TA allocations, and other special purpose funding. Prepares financial documents such as journal entry forms and payment requests. Coordinates undergraduate calendar process and reviews changes. Responsible for day-to-day maintenance and facility-related matters for the Faculty; acts as point of contact for Facilities Management. Provides support for other administrative duties in the Dean’s Office, for example, room bookings, special event coordination, and records management. Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines. Required Qualifications Business/Office Administration diploma with three to five years’ related experience (or equivalent combination of training and experience). Experience with general administrative functions and in providing excellent client services. Ability to prioritize workload including multiple concurrent demands. Excellent judgment as well as tact and diplomacy. Ability to write concisely and clearly, using inclusive, respectful language in all communication. Proficiency with Microsoft Office Suite. including Excel. Assets Experience working in a university environment or other large, complex organization. Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here . Posting Detail Information Number of Vacancies 1 Open Date 08/25/2026 Close Date 09/01/2026 Open Until Filled No Special Instructions to Applicant Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22052

The Administrative Coordinator manages wide-ranging administrative and financial matters for the Dean's Office, supporting Finance, HR, and Associate Deans. Key duties include coordinating course offerings, managing funding processes, and serving as the primary contact for faculty and department inquiries.

Requires a Business/Office Administration diploma and three to five years of related experience in administrative functions and client services. Proficiency in Microsoft Office Suite and the ability to handle multiple concurrent demands with tact and diplomacy are essential.

• Defined Benefit Pension Plan • Health Plans • Dental Plans • Health Spending Account • Employee And Family Assistance Program • Tuition Assistance Program

• Microsoft ExcelPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Financial Administration
• HR Support
• Timetable Coordination
• Client Services
• Microsoft Office Suite
• Excel
• Records Management
• Event Coordination
• Budget Tracking
• Policy Guidance
• Inclusive Communication

• Administrative
• Education
• Finance & Accounting
• Human Resources
• Government & Public Sector

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

33 hours per week

Seniority

Mid-Senior level