Executive Assistant

Location: Toronto, ON (Hybrid, 2 days per week in office) Language: English, with strong written and verbal communication skills required Background Check Requirement: Criminal record check and professional reference checks required About the Opportunity Join a fast-growing technology organization that is transforming how critical infrastructure organizations manage and protect one of the world's most valuable resources. This is an opportunity to work directly alongside a dynamic executive leadership team, helping drive operational excellence, strategic priorities, and business growth in a purpose-driven environment. As Executive Assistant, you'll serve as a trusted partner to senior leadership while helping shape the employee experience in a vibrant Toronto office. Working closely with founders and executive leaders across North America and Europe, you'll gain unique exposure to how a scaling technology company operates while playing a key role in keeping people, priorities, and projects moving forward. What's In It for You • Direct exposure to founders and senior executives, providing exceptional learning and mentorship opportunities • A collaborative, innovative culture that values initiative, adaptability, and continuous improvement • The opportunity to make a meaningful impact within a growing global technology company • Flexible hybrid work arrangements and a workplace that values balance and trust • Competitive compensation, equity participation, unlimited vacation, and comprehensive benefits from day one Your Responsibilities • You'll manage complex calendars, inboxes, travel arrangements, and scheduling priorities for three senior executives across multiple time zones • You'll prepare executive and leadership team meetings by coordinating agendas, briefing materials, action items, and follow-up activities • You'll support board and investor communications by coordinating content, presentations, and executive materials • You'll draft and edit internal and external communications on behalf of senior leadership • You'll coordinate cross-functional projects and help translate strategic priorities into actionable team objectives • You'll act as the primary point of contact for the Toronto office, supporting employee experience, onboarding activities, vendor coordination, and team events • You'll provide operational support across HR, Finance, IT, and leadership initiatives as business needs evolve Skills and Qualifications • 3+ years of Executive Assistant experience or comparable experience in operations, project coordination, office management, or a startup environment • Proven ability to support senior executives in a fast-paced, high-growth organization • Exceptional organizational skills with the ability to manage competing priorities and changing demands • Strong written communication skills with experience preparing professional correspondence, presentations, and executive materials • Demonstrated discretion and ability to handle confidential information with professionalism • Comfortable leveraging technology, AI tools, and modern workplace platforms to improve efficiency and workflows • Strong interpersonal skills with the ability to build relationships across teams and create a positive office environment Note from the Hiring Manager "We're looking for someone who enjoys bringing structure to complexity and takes pride in helping others succeed. The right person will be proactive, adaptable, and excited to play a meaningful role in a growing company where no two days look the same." Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Provide high-level administrative support to three senior executives, including managing complex calendars, travel, and board communications. Act as the primary point of contact for the Toronto office to support employee experience and operational initiatives.

Requires 3+ years of experience as an Executive Assistant or in a similar operational role within a fast-paced environment. Must possess exceptional organizational and written communication skills with the ability to handle confidential information.

• Competitive Compensation • Equity Participation • Unlimited Vacation • Comprehensive Benefits

• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Travel Coordination
• Executive Communication
• Project Coordination
• Office Management
• Stakeholder Management
• Discretion
• AI Tools
• Interpersonal Skills
• Organizational Skills
• Briefing Materials Preparation
• Vendor Coordination

• Administrative
• Management & Leadership
• Technology
• Energy

Minimum experience

3+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

40 hours per week

Office presence

2 days per week

Seniority

Mid-Senior level

Application method

Direct apply is available