Administrative Coordinator

Job summary

Provide confidential administrative coordination to the Director of Employee Health, Safety & Wellness and the department, including calendar and document management, communications, and tracking priorities. Coordinate meetings, events, travel, expenses, onboarding and offboarding, and support departmental programs, projects, and organization-wide initiatives.

Job details

We are looking for an Administrative Coordinator to provide dedicated, proactive administrative coordination support to the Director of Employee Health, Safety & Wellness and their department at WorkSafeBC. In this role, you’ll partner with the Director to build a strong team and fulfill a common vision. This position requires you to use a high level of discretion and tact in handling confidential and sensitive information. If you have administrative experience supporting Director level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this exciting opportunity. How you’ll make a difference: You’ll build and empower teams that serve workers and employers across B.C. Working at WorkSafeBC We serve the workers and employers across B.C., and we do that best when we're together. It's how we collaborate, learn from one another, and develop our people. This role combines time in our offices with flexibility for remote work. Manage complex calendars for the Director, including meetings, travel, and priorities Track, follow-up on, and report on action items assigned to the Director Prepare, organize, and maintain complex and confidential documents, records, and information Compose and proofread written responses, correspondence, memos, meeting minutes, presentations, and other communications from verbal and written sources Partner with the Director to coordinate and support programs, projects, and organizational initiatives Coordinate appointments, meetings, conferences, and team events, including meeting room bookings, agendas, presentations, speaking notes, and catering Collaborate with cross-functional departments on organization-wide campaigns and provide technical support throughout Monitor deadlines and follow up on outstanding items with the Director and Employee Health, and Safety Management Team to support timely completion of priorities Coordinate travel arrangements and process expense claims, invoices, and related documentation. Coordinate onboarding and offboarding activities, including equipment, system access, schedules, and orientation activities Provide administrative coordination and support to the Director and team, including prioritizing and organizing tasks and information Consistently model the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking. We're Looking For Someone Who Can Be flexible and responsive to emerging priorities and time‑sensitive requests Exercise sound judgment and independence Build and maintain effective working relationships Synthesize complex or varied information Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director Handle confidential and sensitive information, and resolve conflicts Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate Problem-solve proficiently, demonstrating initiative and resourcefulness Your Background And Experience Completion of grade 12 and post-secondary education in Business or Business Administration is preferred 3-5 years of related work experience in an administrative role supporting senior management and/or Director level operations Strong working knowledge of Microsoft office applications (including Word, Excel, PowerPoint, Teams, SharePoint, Clipchamp, Forms, etc.) Other equivalencies may be considered We’ll consider an equivalent combination of education and experience. Important to know Before we can finalize any offer of employment, you must: Consent to a criminal record check Confirm you’re legally entitled to work in Canada Who We Are At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province. What’s it like to work at WorkSafeBC? It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for. Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. Learn more: Discover who we are. Salary: $65,476.14 - $79,553/annually Our Benefits As a member of our team, you’ll have access to services and benefits that help you get the most out of work and life. Along with a competitive salary, your total compensation package includes: 4 weeks of vacation in your first year, with regular increases based on years of service Extensive health care and dental benefits Sick Leave Learn more: Find out what we offer. Want to apply? Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date. Please note that we will be starting assessments prior to the closing date. We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.

What you’ll do

Provide confidential administrative coordination to the Director of Employee Health, Safety & Wellness and the department, including calendar and document management, communications, and tracking priorities. Coordinate meetings, events, travel, expenses, onboarding and offboarding, and support departmental programs, projects, and organization-wide initiatives.

Requirements

Grade 12 completion is required, and post-secondary education in Business or Business Administration is preferred; equivalent combinations of education and experience may be considered. Applicants should have 3–5 years of administrative experience supporting senior management or Director-level operations, strong Microsoft application skills, and the judgment, communication, organization, and discretion needed to manage sensitive information and competing priorities.

Benefits

• Four Weeks Of Vacation In The First Year
• Health Care Benefits
• Dental Benefits
• Sick Leave

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Customer service · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Organization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Calendar Management
• Microsoft Office Applications
• Confidentiality
• Discretion And Tact
• Organization
• Written Communication
• Verbal Communication
• Customer Service
• Meeting And Event Coordination
• Travel Coordination
• Expense Processing
• Document Management
• Project Coordination
• Problem-Solving
• Time Management

Job areas

• Administrative
• Management & Leadership
• Security & Safety
• Human Resources

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