Office Administrator

Wenco International Mining Systems (www.wencomine.com), a subsidiary of Hitachi Construction Machinery (HCM), provides industry leading, innovative technologies to customers in the mining and material movement sectors, enabling sustainable and safe operations. Reporting to People and Culture Manager, the Office Administrator’s primary responsibility is to ensure smooth day-to-day operations of the office. This individual will be responsible for developing and coordinating office procedures, and supporting departments with administrative tasks. A key member of the Admin team, the right candidate will possess a ‘yes attitude’, demonstrate high attention to detail, be able to anticipate tasks and take initiative. The Office Administrator will also serve as a point of contact for employees, vendors and visitors, providing excellent customer service. This role is essential for maintaining a productive and efficient workplace environment. Key Deliverables and Responsibilities: Provide front office support, including greeting staff and visitors, answering general office phone line and providing administrative support to employees Responsible for overall facilities management including: General office maintenance; Ordering office supplies and other office materials; Coordinating with the landlord and external vendors for repairs & maintenance; Monitoring of the security system, issuance of security pass cards & be available after hours to be the first point of contact for the security company; Administering company-paid parking. Be an active member of Wenco’s Social Committee, taking lead on in-office and external social events Lead North American site compliance on client compliance websites Act as the primary point of contact for the Egencia travel platform and support branch administrative roles with regards to Wenco’s Travel Program Manage Wenco’s cell phone plan in co-ordination with IT including issuing phones as needed, monitoring usage, and adding temporary coverage for travelling employees Assist Executive Assistants with administrative tasks Assist HR with onboarding and offboarding employees, within an administrative capacity; Handle other ad hoc requests, special assignments and projects as directed. Experience and Knowledge 1-2 years of experience in a relevant role Diploma in Business Administration or Certificate in related field Strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint) Knowledge of Adobe Inventory tracking experience an asset Event planning experience an asset Occupational First Aid Level 1 Certification an asset Skills and Abilities Strong organizational skills Detail oriented Reliable Excellent communication skills, including the ability to write clear, formal business communications Excellent interpersonal skills Strong time management skills Strong problem-solving skills with an ability to think outside of the box Base salary of $55,000 - $65,000, commensurate with experience and qualifications. Wenco advances the efficiency and safety of the world’s surface mining equipment through our fleet management systems. We are committed to providing a stable yet exciting work place environment for individual employees to build and grow their career with the Company. Wenco is an Equal Opportunity Employer. Disclaimer The information in this description has been designed to indicate the general nature and level of work performed by employees. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. It is not intended as an employment contract. Job descriptions are subject to change, which may not necessarily affect compensation. ___ As our team experiences high volumes of applications, only shortlisted candidates will be contacted. To be considered, please ensure a resume is attached.

The Office Administrator ensures smooth day-to-day office operations by coordinating procedures and providing administrative support to various departments. Key duties include facilities management, front office reception, and coordinating social events and travel programs.

Candidates should have 1-2 years of relevant experience and a diploma or certificate in Business Administration or a related field. Proficiency in Microsoft Office is required, while Adobe knowledge and First Aid certification are considered assets.

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Office Administration
• Facilities Management
• Customer Service
• Event Planning
• Microsoft Office
• Time Management
• Problem Solving
• Organizational Skills
• Interpersonal Communication
• Business Writing
• Office Supply Management
• Administrative Support
• Administrative Functions
• Microsoft Excel
• First Aid
• Business Administration
• Business Communication
• Communication
• Facility Management
• Front Office
• Innovation
• Interpersonal Communications
• Office Procedures
• Operations
• Microsoft PowerPoint
• Proactivity
• Surface Mining
• Security Systems
• Coordinating
• Detail Oriented

• Administrative
• Customer Service & Support
• Human Resources
• Management & Leadership
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum education

Professional degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week