Executive Assistant - Calgary

Job ID: 10272 Employment Type: Existing Role Work Environment: We offer a hybrid work environment that offers flexibility to our employees in balancing in-office (2 days per week OR 15 hours per week in a Wawanesa office) and remote work. You may work from any of the following locations: Calgary, AB Working Business Language: English Salary: At Wawanesa, salary is only one component of a holistic, comprehensive and competitive offering that we provide to our employees. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium free benefits and pension plan. The salary offered for this role is determined with consideration to various factors, including but not limited to: your work location, local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role. The salary offered is estimated to be within the following range: $60,000 - $73,000. Candidates with salary expectations outside of the range are still encouraged to apply. Founded in 1896, The Wawanesa Mutual Insurance Company is one of Canada’s largest mutual insurers, 100% owned by its members, with more than $4.1 billion in annual revenue and $12.5 billion in assets. Headquartered in Winnipeg, Wawanesa is the parent company of Wawanesa Life, which provides life insurance solutions throughout Canada, and Western Financial Group, a leading national distributor of personal and business insurance. In March of 2026, Wawanesa entered into an agreement to acquire Everest Insurance Company of Canada to strengthen its commercial insurance capabilities and advance its long-term growth strategy. Wawanesa proudly serves more than 1.8 million members and we are home to more than 3,000 employees across Canada. The company actively gives back to organizations that strengthen communities, donating more than $4 million annually to charitable organizations, including more than $2 million each year in support of people on the front lines of climate change. Learn more at wawanesa.com. We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team. JOB OVERVIEW The Executive Assistant provides advanced administration support to a Vice President role, while exercising good judgment, maintaining appropriate confidentiality, and ensuring a professional representation of the company. Job Responsibilities * Manages VP’s calendar, as required, by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines. * Prepares and compiles documents, presentations, reports and correspondence for a variety of audiences, including company and external parties and from a wide variety of internal company and external sources. * Schedules and coordinates meetings including preparing agendas, compiling and distributing documents in advance of meetings, invites internal/external guests, catering, sourcing meeting location, AV equipment needs. * Maintains guidelines, reports and documents within a records management library. * Records, transcribes and distributes minutes of meetings, as well as follows up on any action items. * Organizes and prepares department invoices for payment. * Assist with travel and conference arrangements as requested. * Performs other office functions such as: maintain office supplies, ordering of business cards, general report generation as required, receiving deliveries. * Provides staff of the department additional coordination and administration on large projects as requested. * Performs other duties as assigned. QUALIFICATIONS * 3-5 years of professional administrative experience. * Diploma/Certificate in related post-secondary education strongly preferred or equivalent combination of education and experience. * Advanced MS Office skills, Word, Excel, and PowerPoint. * Excellent attention to detail. * Strong interpersonal skills with the ability to work with all levels of management and employees, gain credibility, deliver excellent customer service, and foster positive working relationships with internal stakeholders. * Strong organizational skills including the ability to multi-task and prioritize/re-prioritize. * Strong communications skills, both oral and written * Familiarity in the Property and Casualty/Life insurance ind.ustry is considered an asset. * Property Management Experience is considered an asset. Diversity Equity, Inclusion & Belonging At Wawanesa, we are committed to Diversity, Equity, Inclusion and Belonging (DEIB) and believe that our strength lies in the diversity of our people – this is supported by having a representative workforce. We welcome applications from all qualified candidates, including racialized persons, women, Indigenous Peoples, persons with disabilities, members of the 2SLGBTQIA+ community, gender-diverse and neurodiverse individuals, and anyone who can contribute to the further diversification of thought and ideas. We aim to ensure our recruitment process is accessible to all candidates. If you require accommodations during any stage of the recruitment process, please reach out in confidence to [email protected] [[email protected]]. All Wawanesa job applicants are subject to Wawanesa's Privacy Policy [https://www.wawanesa.com/canada/pip/employee-privacy-policy]. Please note that the recruitment process for this position may involve the use of AI tools to screen, assess, or select applicants. All final decisions are taken or reviewed by human recruiters and human hiring leaders in compliance with all applicable legislation.

The Executive Assistant provides advanced administrative support to a Vice President, including calendar management, meeting coordination, and document preparation. They also handle records management, invoice processing, and general office functions to ensure professional company representation.

Candidates should have 3-5 years of professional administrative experience and advanced proficiency in MS Office applications. A diploma or certificate in a related post-secondary field is strongly preferred, along with strong organizational and communication skills.

• Annual bonus plan • Leave of absence top-up programs • Generous vacation time • Personal days • Premium free benefits • Pension plan

• Attention to detailPreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred

Identified from the job description. Confirm important requirements above.

• Calendar management
• Document preparation
• Meeting coordination
• Records management
• Transcription
• Invoice processing
• Travel arrangements
• Office administration
• MS Office
• Word
• Excel
• PowerPoint
• Attention to detail
• Interpersonal skills
• Organizational skills
• Communication skills
• Office Supply Management
• Organizational Skills
• Business Insurance
• Internal Pay Equity
• Administrative Functions
• Microsoft Excel
• Customer Service
• Communication
• Confidentiality
• Records Management
• English Language
• Property Management
• Growth Strategies
• Interpersonal Communications
• Invoicing
• Labor Economics
• Legislation
• Microsoft Office
• Multitasking
• Microsoft PowerPoint
• Presentations
• Scheduling
• Coordinating
• Balancing (Ledger/Billing)
• Transcribing
• Prioritization
• Enthusiasm
• Detail Oriented

• Administrative
• Management & Leadership
• Finance & Accounting
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

15 hours per week

Office presence

2 days per week