Legal Administrative Assistant

We are a boutique estate and family law firm in downtown Vancouver and New Westminster that prides itself on its work culture of mentorship and collegiality. We offer competitive salaries and a full extended health and benefits package. Position will be at our downtown Vancouver location, with some flexibility working from home. We are looking to hire a full-time Senior Legal Administrative Assistant / Legal Assistant - Estate Planning, Probate and Estate Administration. Duties/responsibilities Client intake for new potential clients; Client identification and verification tasks; On-boarding new clients; Drafting letters and other documents from templates; Corresponding with third parties regarding information/document requests; Drafting probate application documents, from templates; Filing applications with the probate registry - online or through a filing agent; Commissioning affidavits with clients (having commissioners licence/stamp would be an asset); Knowledge and experience with the probate process and the estate administration process would be an asset; Organizing digital and paper file documents (saving and naming files consistently, foldering, etc); Drafting estate planning documents, such as wills, enduring power of attorney agreements, and representation agreements, from templates; Coordinating client appointments; Managing and keeping up-to-date task lists/file statuses; Filing Notice to Creditors in the BC Gazette; Preparing Reporting letters from templates and incorporating notes from the file; Managing own time keeping with requisite detail and a value-oriented approach/style; Performing BC Online searches for corporate summaries, title search and PPSA searches; Preparing authorizations/FOI documents on clients' behalf; Stripping/closing files; Performing wills notice and other searches from Vital Statistics; Working with outside vendors such as couriers and agents; File management including assistance with review of bills, drafting invoice cover letters, and managing monetary retainers and their replenishment; and Generally, assisting in a variety of administrative tasks as they arise. Qualified candidates will have attained a Legal Assistant or Paralegal Certificate or Diploma and have at least 2 years experience working in a legal administration role. Employment Type Full-time

The role involves managing client intake, onboarding, and drafting legal documents for estate planning and probate applications. It also includes coordinating appointments, performing BC Online searches, and managing digital and paper files.

Candidates must possess a Legal Assistant or Paralegal Certificate or Diploma. A minimum of 2 years of experience in a legal administration role is required.

• Extended Health • Benefits Package

Identified from the job description. Confirm important requirements above.

• Client Intake
• Client Identification and Verification
• Probate Application Drafting
• Estate Planning
• Wills Drafting
• Power of Attorney Agreements
• Representation Agreements
• BC Online Searches
• File Management
• Time Keeping
• Legal Administration
• Document Drafting

• Legal
• Administrative

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 19, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level