Administrative Coordinator, NWSS CoE

Original job posting

The Administrative Coordinator provides operational and administrative support to the Program Manager, including financial, HR, and website maintenance tasks. They also assist with document preparation, record keeping, and facilitating communication with internal and external partners.

Job details

Organization Description The Colorado National Wastewater Surveillance System (NWSS) Center of Excellence (CoE) is a collaboration between the University of Denver (DU) and Colorado Department of Public Health and Environment (CDPHE) funded by the Centers for Disease Control and Prevention (CDC). Building on expertise in epidemiology, environmental chemistry, engineering, molecular diagnostics and genomic surveillance we provide industry-leading expertise and guidance. Wastewater surveillance is a key public health tool providing notification of increasing disease trends, especially when combined with existing disease surveillance systems. As a National Center of Excellence, we serve to foster scientific inquiry and public health response throughout the nation. Our team of nationally recognized experts in multi-disciplinary fields seeks to grow and develop this critical public health tool. For more information about Wastewater Surveillance and the Colorado NWSS CoE, visit https://www.du.edu/nwsscoe [https://www.du.edu/nwsscoe]. Position Summary The Administrative Coordinator provides administrative and operational support to the Program Manager and helps ensure continuity of Colorado NWSS CoE operations. The position supports day-to-day administrative, financial, human resources, website, and program activities and provides backup administrative coverage for the Program Manager during absences. This is a non-benefited, part-time position not to exceed 1,000 hours in a calendar year. Essential Functions * Provide day-to-day administrative and operational support to the Program Manager. * Provide backup administrative coverage for the Program Manager during periods of absence, including assisting with routine program operations and time-sensitive administrative needs. * Process and track budgetary transactions, payments, payroll, and other financial activities as assigned. * Process and coordinate routine HR transactions and personnel-related administrative activities. * Maintain and update website content using Drupal or other content management systems. * Conduct and report on website SEO and accessibility activities. * Review, proofread, and assist with the finalization of documents, presentations, videos, and other media produced by the NWSS CoE prior to distribution. * Maintain organized program records and files and assist with tracking deadlines, deliverables, and other administrative requirements. * Communicate with internal and external partners as needed to facilitate routine administrative activities. * Perform other administrative and program support duties as assigned. Knowledge, Skills and Abilities * Excellent written and oral communication skills. * Strong organizational skills and attention to detail. * Ability to work independently and exercise sound judgment regarding routine administrative matters. * Ability to adapt to changing priorities and work effectively in a flexible environment. * Ability to prioritize multiple tasks, meet deadlines, and manage competing demands. * Ability to maintain confidentiality when handling personnel, financial, and other sensitive information. * Ability to quickly learn and navigate new systems, processes, and institutional procedures. * Strong computer skills, including proficiency with Microsoft Word and Excel. Required Qualifications * One year of administrative, program coordination, or office support experience. * Demonstrated ability to manage multiple administrative tasks independently and meet deadlines. Preferred Qualifications * Experience working in a university, public health, research, or similarly complex administrative environment. * Experience supporting grant-funded programs or sponsored research. * Experience managing website content in Drupal or another content management system. * Experience with financial transactions, payments, payroll, purchasing, or other administrative processes at the University of Denver or a similar institution. * Familiarity with University of Denver administrative systems and processes, including UKG and Ellucian Banner. * Copyediting and proofreading experience. * Experience coordinating administrative activities across multiple teams, departments, or partner organizations. Work Schedule This position is eligible for fully remote work. Hours are very flexible. Generally, this position will require approximately 10–15 hours per week, and work can be completed outside of standard business hours when necessary. Work hours may vary based on program needs and deadlines. One weekly virtual meeting will be required during Monday–Friday, 8:00 a.m.–6:00 p.m. Application Deadline For consideration, please submit your application materials by 4:00 p.m. (MST) September 14, 2026. Special Instructions Candidates must apply online through jobs.du.edu [https://careers.pageuppeople.com/885/ci/en-us/job/498986/www.jobs.du.edu] to be considered. Only applications submitted online will be accepted. Hourly Range The hourly range for this position is $19.29 - $29.00. The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status. Benefits The University of Denver offers some benefits [https://www.du.edu/sites/default/files/2026-02/Benefits%20Overview-Nonbenefited%20Employees_FINAL_2.9.2026.pdf] for non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver [https://www.du.edu/]. Please include the following documents with your application: 1. Resume 2. Cover Letter The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement [https://www.du.edu/equalopportunity/non-discrimination-statement]. All offers of employment are contingent upon satisfactory completion of a criminal history and National Sex Offender Registry background check.

What you’ll do

The Administrative Coordinator provides operational and administrative support to the Program Manager, including financial, HR, and website maintenance tasks. They also assist with document preparation, record keeping, and facilitating communication with internal and external partners.

Requirements

Candidates must have at least one year of administrative, program coordination, or office support experience. Proficiency in Microsoft Word and Excel, along with the ability to manage multiple tasks independently, is required.

Benefits

• Some benefits for non-benefited employees

Listed skills

• Administrative Support · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Operational support
• Financial tracking
• Payroll processing
• Human resources support
• Website management
• Drupal
• SEO
• Accessibility compliance
• Proofreading
• Document finalization
• Record keeping
• Microsoft Word
• Microsoft Excel
• Communication skills
• Organizational skills
• Organizational Skills
• Ability To Meet Deadlines
• Administrative Functions
• Quick Learning
• Research
• Copy Editing
• Epidemiology
• Content Management Systems
• Public Health
• Computer Literacy
• Confidentiality
• Disease Surveillance
• Environmental Chemistry
• Search Engine Optimization
• Molecular Diagnostics
• Wastewater
• Rehabilitation
• Operations
• Presentations
• Program Management
• Purchasing
• Research Experiences
• Scientific Reasoning
• Verbal Communication Skills
• Coordinating
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Healthcare
• Science & Research
• Education
• Government & Public Sector
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers