Marketing Executive Assistant

Location: 2538 Barnet Hwy, Coquitlam, British Columbia V3H 1W3 Canada If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company’s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff. U-Haul offers Executive Assistants: Paid holidays, vacation, and sick days, if eligible Career stability Gym Reimbursement Program, if eligible Opportunities for advancement Valuable on-the-job training Complete Benefit Plan, if eligible RRSP payroll deduction plan Deferred profit-sharing plan, if eligible You Matter Program (EAP) Mindset App Program Wellness Programs Discounts on Apple products, Dell computers, hotels, and more Executive Assistant Primary Responsibilities: Screen and prioritize reports and information for the marketing company president. Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation Assist with hiring needs, such as setting up working interviews for U-Haul center general managers. Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits. Assume the marketing company president’s responsibilities in times of emergency. Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company. Executive Assistant Minimum Qualifications: High school diploma or equivalent Working knowledge of Microsoft Office Suite Valid driver’s license Proven communication, administration and time-management skills Commitment to discretion and confidentiality U-Haul Holding Company, and its family of companies including U-Haul International, Inc. (“U-Haul”), continually strives to create a culture of health and wellness. Consistent with applicable state law, U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. U-Haul has observed this hiring practice since February 1, 2020 as part of our commitment to a healthy work environment for our team. U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

The Executive Assistant coordinates marketing company operations and manages administrative staff while supporting the Marketing Company President. Responsibilities include overseeing personnel administration, financial reporting, vendor relations, and facility improvement projects.

Candidates must possess a high school diploma or equivalent and a valid driver's license. Proficiency in Microsoft Office Suite and strong communication, administration, and time-management skills are required.

• Paid holidays • Vacation • Sick days • Career stability • Gym reimbursement program • Opportunities for advancement • On-the-job training • Complete benefit plan • RRSP payroll deduction plan • Deferred profit-sharing plan • Employee assistance program • Mindset app program • Wellness programs • Discounts on Apple products • Discounts on Dell computers • Hotel discounts

• Time managementPreferred
• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Personnel administration
• Payroll management
• Accounts receivable
• Accounts payable
• Project coordination
• Vendor relations
• Communication
• Time management
• Discretion
• Confidentiality
• Microsoft office suite
• Reporting
• Auditing
• Hiring assistance
• Valid Driver's License
• Accounts Payable
• Accounts Receivable
• Apple Products
• Employee Assistance Programs
• Marketing
• Microsoft Office
• Project Coordination
• Time Management
• Vendor Relationship Management
• Workers' Compensation
• Coordinating

• Administrative
• Management & Leadership
• Marketing
• Finance & Accounting
• Human Resources
• Sales and Marketing Executive Assistant
• Marketing Assistant / Associate
• Advertising and Marketing Professionals
• Market Research Analysts and Marketing Specialists

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week