Office Assistant - Christmas Temporary

Job summary

Provide general office and reception support, perform bookkeeping tasks such as receipting and deposits, and maintain databases and confidential files. Prepare and support Christmas kettle operations by keeping kits and counting supplies ready, while representing The Salvation Army professionally.

Job details

Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description Position Purpose summary: The Office Assistant provides support during the Christmas season on a temporary basis. Responsibilities And Accountabilities Performs general office duties such as filing, photocopying, and reception responsibilities. Performs various bookkeeping duties such as receipting and deposits. Maintains Kettle preparation (ensuring kettle kits are stocked and ready). Maintains Kettle counting process, ensuring supplies are ready and needs are addressed. Handles and ensures the protection of extremely confidential and sensitive client and/or program files and information. Maintains databases as needed, including data entry. Represents The Salvation Army in a positive, professional manner. Performs other duties as assigned. Working Conditions Serves in an office environment within a busy CFS ministry. The location of work may create a possibility of experiencing the following disagreeable conditions: angry/abusive people and verbal abuse, minor risk of harm, injury, illness due to physical attacks from others and/or exposure to infectious diseases. This is a temporary position. Shifts may include days, afternoons, and evening shifts, Monday through Friday, flexibility in scheduling is required. The Supervisor will set the hours of work and work schedule. Ability to lift/move up to 10 lbs. (4.5 kgs) in a safe manner. Health & Safety Required to complete general orientation, including safety in the workplace training. Education And Experience Qualifications The successful candidate will have completed high school. Required Skills/Knowledge A minimum of one (1) year of prior related experience working in community-based programs would be a definite asset. Strong skills in all Microsoft Office products and good working knowledge and experience with email and internet-based programs Skills And Capabilities Good organization, strong oral and written communication, and interpersonal skills Self-motivated and disciplined Participate as an active and responsible team member. Ability to represent the organization in a professional and engaging manner. Attention to detail, problem solving and analytical skills Ability to work with little supervision but also able to accept direction when necessary. Maintain information in confidence as required. Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures. Treat the property of The Salvation Army with due care and caution. Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening. Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities. Compensation The target hiring range for this position is $18.25 to $22.23 with a maximum of $26.20. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.

What you’ll do

Provide general office and reception support, perform bookkeeping tasks such as receipting and deposits, and maintain databases and confidential files. Prepare and support Christmas kettle operations by keeping kits and counting supplies ready, while representing The Salvation Army professionally.

Requirements

A high school education is required, and at least one year of related experience in community-based programs is an asset. Candidates should have strong Microsoft Office and communication skills, be organized and detail-oriented, maintain confidentiality, work independently and as part of a team, and complete required screening and safety training.

Listed skills

• Filing · Preferred
• Problem solving · Preferred
• Organization · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Filing
• Photocopying
• Reception
• Bookkeeping
• Receipting
• Deposits
• Database Maintenance
• Data Entry
• Microsoft Office
• Email and Internet-Based Programs
• Organization
• Oral and Written Communication
• Interpersonal Skills
• Attention to Detail
• Problem Solving

Job areas

• Administrative
• Finance & Accounting
• Social Services
• Customer Service & Support
• Security & Safety