Receptionist - Hybrid - Part Time

The Role Our client is seeking a polished, client-focused Receptionist to support a busy front office. This role is ideal for someone who is calm under pressure, enjoys variety, and can confidently manage phones, email inquiries, and shifting priorities. You’ll support day-to-day office operations, assist with basic administrative tasks, and help keep information organized and up to date. This is a hybrid position with a rotating bi-weekly schedule coordinated with another part-time receptionist. Scheduling may adjust periodically based on operational needs. Typical rotation: Week 1: 2 evenings (5:00pm–9:00pm) remote + Saturday in-office (9:00am–5:00pm) — approx. 16 hours Week 2: 3 evenings (5:00pm–9:00pm) remote — approx. 12 hours Responsibilities Answering phones and emails; responding professionally and routing inquiries appropriately Scheduling and managing appointments using office and industry software Scanning/copying documents for internal and external use Preparing and sharing basic daily/monthly reports (as required) Supporting general office coordination (supplies, basic troubleshooting, keeping things moving) Assisting with data entry and database updates Supporting listing-related admin tasks (training provided on internal process/tools as needed) Other ad hoc administrative requests to support the team Desired Experience & Skills 2+ years of experience in an office/reception or administrative role (industry experience is an asset) Strong communication skills (professional phone presence + clear written correspondence) Comfortable with Microsoft Office (Word, Excel) and online systems/databases Strong attention to detail and ability to follow processes Confident prioritizing multiple tasks in a fast-moving environment Reliable, proactive, and discreet with confidential information #hiringlp

The receptionist will manage front office operations, including handling phone and email inquiries, scheduling appointments, and performing general administrative tasks. They will also assist with data entry, database updates, and the preparation of daily or monthly reports.

Candidates must have at least 2 years of experience in an office or reception role and possess strong communication skills. Proficiency in Microsoft Office and the ability to manage multiple tasks in a fast-paced environment are required.

• Attention to detailPreferred
• Microsoft ExcelPreferred
• Data entryPreferred
• Microsoft WordPreferred

Identified from the job description. Confirm important requirements above.

• Reception
• Administrative support
• Phone etiquette
• Email management
• Appointment scheduling
• Data entry
• Database management
• Microsoft Word
• Microsoft Excel
• Document scanning
• Reporting
• Office coordination
• Communication skills
• Attention to detail
• Prioritization
• Composure
• Administrative Functions
• Customer Service
• Communication
• Data Entry
• Front Office
• Operations
• Troubleshooting (Problem Solving)
• Scheduling
• Network Routing
• Coordinating
• Calmness Under Pressure
• Detail Oriented

• Administrative
• Customer Service & Support
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

Minimum experience

2+ years

Posting language

English

Working hours

16 hours per week

Office presence

1 days per week