Administrative Associate/Receptionist - Clinic

Description Location: 600 De Maisonneuve Boulevard West, Montreal, QC H3A 3J2 (100% on-site)Employment Status: Permanent, Full-Time (37.5 hours/week)Schedule: Monday to Friday (must be available to work a schedule that may vary between 6:30 a.m. and 8:00 p.m., depending on operational needs) *Please note that there will be approximately three evening shifts per month; therefore, the schedule will be primarily daytime. Join Our Team Our clinic brings together a dynamic and passionate team committed to delivering an exceptional client experience and fostering high-quality patient interactions. As an Administrative Associate, you will perform a variety of administrative duties, provide outstanding customer service to executive patients, and collaborate with the team to achieve departmental objectives. Why Join TELUS Health? Employer-matched pension plan available from day one Group benefits plan available from day one 3 weeks of vacation and 3 wellness days per year (paid time off) TELUS share purchase plan Wellness spending account of at least $500 (up to $700), which can be used for expenses such as gym memberships, athletic apparel, spa days, and more Up to $5,000 per year for mental health support 40% discount on TELUS and Koodo mobile plans And much more What You'll Do Welcome clients in a professional and courteous manner Answer internal phone calls Process client billing Balance and close the cash register at the end of the day Manage appointments (confirmations, rescheduling, cancellations) Collaborate with the Coordinator to ensure smooth daily operations Respond to client inquiries and help minimize wait times Open and/or close the clinic reception area Manage incoming patient emails Participate in month-end reconciliation activities Maintain the appearance, cleanliness, and inventory of the service area Provide administrative support and coverage as needed Perform any other related duties as assigned Qualifications What You Bring High school diploma completed Minimum of 1 year of customer service experience Bilingualism (French and English), both spoken and written Basic knowledge of MS Office (Outlook, Excel, Word) Excellent attention to detail and strong organizational skills Knowledge of medical terminology (asset) Professionalism, courtesy, and discretion Ability to work efficiently while maintaining confidentiality Punctuality and reliability Strong stress management and prioritization skills Ability to manage multiple tasks simultaneously Professional and polished appearance Advanced English proficiency is required, as this role involves regular interaction in English with external parties (e.g., clients, suppliers, or external partners), internal stakeholders (e.g., colleagues and team members), and the use of English-language computer systems and tools in a position with national scope. By applying to this role, you understand and agree that your information will be shared with the TELUS Group of Companies’ Talent Acquisition team(s) and/or any leader(s) who will be part of the selection process.

The role involves welcoming clients, managing appointments, and processing billing to ensure a high-quality patient experience. Additionally, the associate provides administrative support, manages clinic reception, and assists with month-end reconciliation.

Candidates must have a high school diploma and at least one year of customer service experience. Proficiency in both English and French, along with basic MS Office skills, is required.

• Employer-matched Pension Plan • Group Benefits Plan • 3 Weeks Vacation • 3 Wellness Days • TELUS Share Purchase Plan • Wellness Spending Account • Mental Health Support • Mobile Plan Discount

Identified from the job description. Confirm important requirements above.

• Customer Service
• Bilingualism
• MS Office
• Medical Terminology
• Organization
• Confidentiality
• Stress Management
• Prioritization
• Billing
• Appointment Management
• Reception
• Administrative Support

Minimum education

High school

Minimum experience

0+ years