Executive Assistant To Senior Rabbi

Job Title: Executive Assistant To Senior Rabbi Reports To: Senior Rabbi Location: North York (in-person, daily) Job Type: Full-Time (40 hours per week) Working Days/Hours: Monday to Thursday: 9 am - 6 pm Friday: 9 am - 1 pm Salary Range: 55-75k CAD Benefits: No Vacation: Year 1: 10 days (2 weeks) Year 2 to 5: 15 days (3 weeks) Year 6+: 20 days (4 weeks) Our employer, a dynamic Orthodox Jewish non-profit organization, is seeking an Executive Assistant to support the Senior Rabbi (SR) of their Community Center of Toronto. Key Responsibilities: Plan and assist with Fundraising activities Collect Pledges Manage SR’s calendar, including scheduling meetings, appointments, life cycle events, fundraising activities, deliveries, classes and travel arrangements Prepare any supportive materials, agendas, and daily reports Take notes and follow up on action items from internal and external meetings Handle incoming correspondence and prioritize responses Coordinate communication with donors Maintain contact lists and ensure up-to-date records in Salesforce CRM Maintain digital and physical files in an organized, accessible manner Ensure smooth daily operations of SR's office Maintain confidentiality of sensitive organizational and personnel information Ideal Candidate Will Have: Working knowledge of Russian and Hebrew Appetite for taking initiative and ability to understand the spirit rather than the letter of instruction Experience as an executive assistant (nonprofit preferred) Experience in Fundraising activities Excellent organizational and time management skills Strong written communication skills and attention to detail Comfort with digital tools (Google Workspace, Microsoft Office, CRM software) Demonstrated ability to multitask, prioritize, and take initiative Discretion and professionalism with sensitive information Bonus Skills (Not Required): Experience supporting nonprofit leadership Familiarity with donor databases or fundraising software (e.g. Salesforce CRM) Work Environment Entrepreneurial, fast-paced, collaborative office environment Occasional evening or weekend work may be required

The Executive Assistant provides comprehensive support to the Senior Rabbi, including managing calendars, coordinating fundraising activities, and handling donor communications. They are also responsible for maintaining digital and physical records and ensuring the smooth daily operation of the office.

The ideal candidate should have experience as an executive assistant, preferably in a nonprofit setting, and possess working knowledge of Russian and Hebrew. Proficiency with CRM software, Google Workspace, and Microsoft Office is required along with strong organizational skills.

• Time managementPreferred
• Google WorkspacePreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Fundraising
• Calendar Management
• Salesforce CRM
• Russian Language
• Hebrew Language
• Google Workspace
• Microsoft Office
• Time Management
• Written Communication
• Multitasking
• Discretion
• Organizational Skills

• Administrative
• Social Services
• Management & Leadership
• Government & Public Sector

Minimum experience

2+ years

Apply by

Sep 3, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate

Application method

Direct apply is available