Executive Assistant to the President

Location: Canada (remote) Employment Type: Full-time Compensation: $40,000 CAD per year, plus benefits Reports To: President, Telence Solutions About Telence Solutions Telence Solutions is a telecom consulting and technology firm delivering multi-vendor network engineering, operations, and NMS solutions to the telecom and utility sectors. Our team brings decades of hands-on carrier and vendor experience, and we recently launched a vendor-agnostic, AI-integrated Network Management System (NMS) that is helping operators simplify network monitoring and management across vendors. We are a small, fast-moving team, and this role will work in close, daily partnership with the President. Position Summary We are looking for an organized, proactive, and detail-oriented Executive Assistant to support the President of Telence Solutions. This is a fully remote position based in Canada, and the ideal candidate will take full ownership of travel coordination, tradeshow and event logistics, and day-to-day administrative operations, allowing the President to focus on client relationships and business growth. Key Responsibilities Travel Management • Own end-to-end planning and booking of domestic and international travel, including flights, hotels, ground transportation, and visas where required. • Build detailed, day-by-day itineraries and proactively flag scheduling conflicts. • Monitor travel changes, delays, and cancellations, and rebook or adjust plans in real time. • Track and reconcile travel-related expenses and receipts. Tradeshow & Event Management • Coordinate logistics for tradeshows and industry conferences, including registration, booth arrangements, shipping of materials, and on-site scheduling. • Maintain a calendar of relevant industry events and recommend which ones warrant company participation. • Liaise with vendors, venues, and event organizers to manage deadlines, deliverables, and budgets. • Prepare pre-show and post-show summaries, including attendee lists and follow-up action items. Administrative Support • Manage the President's calendar, scheduling meetings and resolving conflicts across time zones. • Prepare correspondence, presentations, reports, and meeting materials. • Handle expense reporting, invoicing support, and light bookkeeping coordination as needed. • Maintain organized digital files, contact lists, and internal documentation. • Take on other ad hoc administrative and project-support tasks as they arise. Qualifications • 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar support role. • Proven experience managing complex travel arrangements and/or event or tradeshow logistics. • Excellent written and verbal communication skills. • Strong organizational skills with the ability to manage multiple priorities independently in a remote setting. • Proficiency with common productivity and scheduling tools (e.g., Microsoft Office/Google Workspace, calendar and travel-booking platforms). • High degree of discretion and professionalism when handling confidential information. • Based in Canada and legally authorized to work in Canada. What We Offer • Competitive salary of $40,000 CAD annually, plus benefits. • Fully remote work arrangement. • The opportunity to work closely with senior leadership at a growing telecom technology company. • A collaborative, close-knit team environment.

The Executive Assistant will manage end-to-end travel coordination and tradeshow logistics for the President. Additionally, they will handle daily administrative operations, including calendar management and expense reporting.

Candidates must have at least 2 years of experience in an executive or administrative support role with a proven track record in travel and event planning. Legal authorization to work in Canada is required.

• Benefits

• OrganizationPreferred
• Google WorkspacePreferred
• Microsoft OfficePreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Travel Management
• Event Logistics
• Calendar Management
• Expense Reporting
• Administrative Support
• Microsoft Office
• Google Workspace
• Communication Skills
• Organization
• Bookkeeping
• Time Zone Coordination
• Vendor Management

• Administrative
• Consulting
• Management & Leadership
• Technology

Minimum experience

2+ years

Apply by

Feb 22, 2027

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Toronto, Ontario, Canada

Seniority

Entry level

Application method

Direct apply is available