Administrative Coordinator, IT Operations

Original job posting

The Administrative Coordinator is responsible for managing IT operational activities, including budget tracking, invoice processing, and hardware/software asset inventory. They also coordinate supplier contracts and contribute to process improvements to support management decision-making.

Job details

OUR VISION Telefilm Canada is committed to building a skilled workforce that reflects the diversity of the Canadian population. The organization promotes equity, diversity, and inclusion, and encourages all individuals to voluntarily indicate if they identify as a woman, a member of an Indigenous community, a person with a disability, a member of a racialized group or other. Telefilm Canada also strives to respect the principles of accessibility by making our recruitment, assessment and selection processes as accessible as possible. If you have any questions about accessibility or require any accommodation at any point in the application and hiring process, please do not hesitate to contact us at cv@telefilm.ca. As a responsible leader in, and champion of, the Canadian audiovisual industry, Telefilm Canada commits to adopting sustainability as a lens through which we work. This commitment is in alignment with the Government of Canada’s target to achieve net-zero emissions by 2050. YOUR ROLE Reporting to the IT Operations Department, the person in this position is responsible for the administrative and operational coordination of activities related to budgets, invoices, technology assets, and external vendors. This person ensures the accuracy of financial data, the efficient processing of invoices, the maintenance of the software and hardware asset inventory, and the monitoring of projects carried out with external partners. The incumbent also contributes to process improvement, adherence to deadlines, and the quality of the information used by managers for decision-making. The main responsibilities are as follows: Monitor the budget Track and process invoices in accordance with established procedures. Manage inventory and the lifecycle of physical assets. Manage software assets and licenses Coordinate activities related to suppliers and contracts. SKILLS AND REQUIREMENTS College’s degree in a related field or any other related discipline or combination of equivalent and relevant experience. Minimum of three (3) years of experience in a similar role. Proficiency in Microsoft Excel; Good knowledge of the Microsoft 365 suite, including Teams, Outlook, Word, PowerPoint, and SharePoint. Experience with a financial system, a procurement system, or an enterprise resource planning (ERP) system. Knowledge of an IT service or asset management tool Knowledge of technology asset management principles and the hardware lifecycle. Basic knowledge of software licensing models and technology subscriptions. Bilingual, excellent written and oral communication required, at the CBC level. The job description has been simplified for this posting and does not necessarily reflect an extensive list of tasks and responsibilities, and job requirements. Applicants commit to complying with the Conflict of Interest Disclosure Requirements. Since January 2026, Telefilm's hybrid work policy requires employees to work from the office three days a week. Rest of the time, you have the choice to work from home or to work from one of our offices. We thank all candidates for their interest but only those selected for an interview will be contacted. IMPORTANT - Password Security is everyone's business. As a user of the platform, you are responsible for creating a strong and secure password. In this sense, please create a password containing a minimum of 16 characters characters, and composed of at least 3 of the following 4 types of characters: Upper case characters - Lower case characters - Numbers - Special characters. Please also avoid including the following in your passwordthe following:- Personal or biographical information (such as your date of birth or hometown) Personal or biographical information (such as your birth date or hometown) - Words, phrases or numeric sequences that are easy to guess (such as "password", "1234" or "2023") - Common phrases, song titles and lyrics, or movie titles movie titles.

What you’ll do

The Administrative Coordinator is responsible for managing IT operational activities, including budget tracking, invoice processing, and hardware/software asset inventory. They also coordinate supplier contracts and contribute to process improvements to support management decision-making.

Requirements

Candidates must have a college degree in a related field and at least three years of experience in a similar role. Proficiency in Microsoft 365, experience with financial or ERP systems, and bilingual communication skills are required.

Listed skills

• ERP systems · Preferred
• Microsoft 365 · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Budget monitoring
• Invoice processing
• Inventory management
• Asset lifecycle management
• Software licensing
• Microsoft Excel
• Microsoft 365
• Teams
• Outlook
• Word
• PowerPoint
• SharePoint
• ERP systems
• Procurement systems
• IT service management
• Communication
• Net Zero
• Asset Management
• Multilingualism
• Decision Making
• Enterprise Resource Planning
• Financial Systems
• Financial Data
• Information Technology Operations
• Inventory Management
• Invoicing
• Microsoft Outlook
• Microsoft PowerPoint
• Procurement Software
• Secure Password Authentication
• Microsoft SharePoint
• Verbal Communication Skills
• Software Licensing
• Process Improvement
• Coordinating

Job areas

• Administrative
• Technology
• Finance & Accounting
• Government & Public Sector
• Administrative Operations Coordinator
• Scheduler / Operations Coordinator
• Stock Clerks
• Production, Planning, and Expediting Clerks