Office Administrator

Job summary

The Office Administrator is responsible for coordinating office operations, supervising administrative staff, and managing financial tasks such as accounts payable and receivable. They also handle client pre-qualifications, data entry, and scheduling for employee training and orientations.

Job details

Techmation Electric & Controls is currently seeking a Office Administrator for our Whitecourt branch. Previous administrative experience working within an industrial construction organization would be considered an asset. Candidates must have a minimum of 2 years work experience in an administrative role. Job Responsibilities coordinating office activities and operations to secure efficiency and compliance to company policies supervising administrative staff and dividing responsibilities to ensure performance provide ongoing discussion with district managers to better improve office efficiency and KPI’s Accounts Payable Accounts Receivable Process invoices Prepare weekly and monthly reports Manage client prequalification sites Prepare Client pre-qualifications, RFI’s, EOI’s and RFP’s Responsible for understanding purchasing procedures and requirements in order to support and assist as needed Filing Data entry Schedule employee orientations and safety training Assist management as required Inventory tracking and reporting Coordinate business development events, such as Christmas parties, golf tournaments, customer appreciation, etc Candidates Must Have Minimum of 2 year experience in office administration role Excellent computer skills, specifically with Office 365 (Excel, Word, PowerPoint), OneDrive, Teams, Outlook, Forms Knowledge of Bluebeam and Adobe Proficient in data entry Ability to maintain a high level of accuracy is a must Ability to prioritize tasks and take initiative Exceptional organizational skills and attention to detail Effective verbal and listening communication skills with a willingness to learn We Offer Competitive wages Comprehensive extended health, dental, vision, life insurance coverage, disability insurance, employee assistance programs Company funded pension plan (PPR) Techmation is committed to investing in its people through employer-supported training and certification assistance for eligible employees Long-term employment with one of Canada's Best Managed Companies (Platinum Club Member) Quality mentorship and clear career advancement opportunities Techmation Electric & Controls is one of Canada's Best Managed Companies (Platinum Club Member) that provides a complete range of electrical and instrumentation services throughout Western Canada for the Oil & Gas industry. Our culture is built on a foundation of positive attitudes, genuinely invested people, innovative programs, and quality mentorship. At Techmation, we are committed to Quality, Safety & Service!

What you’ll do

The Office Administrator is responsible for coordinating office operations, supervising administrative staff, and managing financial tasks such as accounts payable and receivable. They also handle client pre-qualifications, data entry, and scheduling for employee training and orientations.

Requirements

Candidates must have a minimum of 2 years of experience in an administrative role, preferably within an industrial construction organization. Proficiency in Microsoft Office 365, Bluebeam, and Adobe is required, along with strong organizational and communication skills.

Benefits

• Extended health coverage • Dental coverage • Vision coverage • Life insurance • Disability insurance • Employee assistance programs • Company funded pension plan • Training and certification assistance

Listed skills

• Adobe · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• OneDrive · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Accounts payable
• Accounts receivable
• Data entry
• Microsoft Office 365
• Excel
• Word
• PowerPoint
• OneDrive
• Teams
• Outlook
• Bluebeam
• Adobe
• Organizational skills
• Communication skills
• Attention to detail

Job areas

• Administrative
• Construction
• Finance & Accounting
• Energy
• Management & Leadership