Office Administrator YYZ

Job summary

Provides administrative and operational support to the station and management team, including managing office contracts and facility needs. Coordinates recruitment, interviews, recall processes, and liaises with disability management providers.

Job details

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.” We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe. Job Summary Provides administrative and operational support to the station and management team. Supports recruitment, interviews, recall processes, and disability management coordination while ensuring smooth day-to-day office operations and addressing administrative and facility-related needs. Job Responsibilities Brings administrative support to the General Manager and the management team. Arranges various employee and management office functions (such as draft and update memo's letters, listings, organizational charts, and management directory, etc.). Responsible for all the office supplier contracts and uniforms. Responsible for RAIC applications. Coordinate interviews with new candidates and assist the recruitment process. Coordinate the recall process. Liaise between operational leadership and external disability management provider Responsible for the office phones contract, order repairs, resolve trouble shooting and issues. Performs related duties as assigned. Qualifications and Competencies Diploma/ professional qualifications. 1-3 years of work experience in Administration. Must possess good English communication skills, both verbal and written. Must be proficient in MS Word, Excel and PowerPoint. Strong attention to detail. Ability to work in a quick-paced environment and to meet tight deadlines. Ability to maintain effective interpersonal relationships. At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Visit our website at www.careers.swissport.com to learn more about Life at Swissport. Join Swissport today and be part of a team that connects the world of aviation! #P1

What you’ll do

Provides administrative and operational support to the station and management team, including managing office contracts and facility needs. Coordinates recruitment, interviews, recall processes, and liaises with disability management providers.

Requirements

Requires a diploma or professional qualification and 1-3 years of experience in administration. Candidates must possess strong English communication skills and proficiency in MS Office applications.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Troubleshooting · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Recruitment coordination
• Disability management coordination
• Office operations
• Facility management
• Communication skills
• MS Word
• MS Excel
• MS PowerPoint
• Attention to detail
• Time management
• Interpersonal skills
• Troubleshooting
• Contract management
• Cargo Handling
• Administrative Support
• Microsoft Word
• Microsoft Excel
• Management
• Customer Service
• Communication
• Disability Management
• English Language
• Leadership
• Operations
• Organizational Charts
• Microsoft PowerPoint
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Logistics
• Human Resources
• Transportation
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers