Senior Administrative Assistant

Job summary

The Senior Administrative Assistant provides high-level support to the executive team and manages daily office operations, including travel arrangements and calendar coordination. The role also serves as the primary front-of-house contact, overseeing facilities, database maintenance, and event execution.

Job details

Sunrise Farms is a group of companies that has grown from an initial focus in the poultry industry including hatchery operations; poultry farming; primary processing; and further processing; to distribution of other protein products across Canada. Our humble start was in 1983 with one small processing facility in Surrey, British Columbia. We have now grown to serve a broad range of customers, both domestically and internationally. Sunrise Farms remains Canadian family owned, producing quality food products from processing plants located in British Columbia, Alberta, Manitoba and Ontario. We are seeking a skilled and professional Senior Administrative Assistant to provide high-level administrative support to our Senior Executive Team and serve as the key front-of-house contact. This front-facing role is responsible for delivering exceptional service to internal and external stakeholders while coordinating daily office operations. Responsibilities: Travel Booking & Executive Support: Utilizing financial prudence, plan, recommend and secure complex travel arrangements for the entire company including flight, hotel and ground transportation. This is performed in-house, without any external corporate travel support. Prepare and submit detailed expense reports, including visa reconciliations Undertake special projects and ad hoc responsibilities as assigned, in support of organizational priorities Calendar & Meeting Coordination: Manage complex and constantly changing calendars Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes, securing/coordinating venues and refreshments where required Participate in meetings and learning events, engage in team initiatives and projects, and provide short-term support for colleagues Database Maintenance: Manage various databases and records while maintaining strict confidentiality (e.g. maintaining corporate organizational charts) Office and Facilities Management: Serve as a key point of contact for clients and internal stakeholders, coordinating correspondence, responding to inquiries, and supporting administrative processes Maintain front of house (office/kitchen supplies, general equipment, maintenance and service coordination, upkeep of common spaces and supply cupboards, arranging couriers) Participate in executing company events (i.e.. Holiday luncheon, winter gala, Board Meetings, small conferences and/or workshops etc.) Participate as an active member of the on-site Occupational Health and Safety Committee Skills and Experience: 5+ years’ experience providing increasingly complex administrative support, preferably in fast paced environment Proficiency in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams), Flowcharts (Visio) Experience in securing travel arrangements is preferred Exceptional interpersonal, written, and verbal communication skills Strong critical thinking skills are imperative Comfortable with routinely shifting demands Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously with a meticulous level of attention to detail Qualifications: Diploma or graduate degree in office administration is an asset \n \n $65,000 - $75,000 a year #INDLP #LISP1 \n

What you’ll do

The Senior Administrative Assistant provides high-level support to the executive team and manages daily office operations, including travel arrangements and calendar coordination. The role also serves as the primary front-of-house contact, overseeing facilities, database maintenance, and event execution.

Requirements

Candidates must have at least 5 years of experience in complex administrative support and proficiency in the Microsoft Office suite. Strong interpersonal, communication, and organizational skills are essential for this fast-paced, front-facing role.

Listed skills

• Time management · Preferred
• Facilities Management · Preferred
• Microsoft Teams · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Critical Thinking · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Travel booking
• Calendar management
• Meeting coordination
• Database maintenance
• Office management
• Facilities management
• Expense reporting
• Microsoft Office
• Word
• Excel
• PowerPoint
• Microsoft Teams
• Visio
• Critical thinking
• Time management
• Presentations
• Operations
• Coordinating
• Microsoft Visio
• Microsoft PowerPoint
• Microsoft Excel
• Detail Oriented
• Occupational Safety And Health
• Time Management
• Facility Management
• Critical Thinking
• Equipment Maintenance
• Administrative Support
• Verbal Communication Skills
• Confidentiality
• Office Administration
• Travel Arrangements
• Data Maintenance
• Spreadsheets
• Executive Information Systems
• Corporate Travel Management
• Word Processing
• Expense Reports
• Poultry
• Poultry Industry
• Flowcharts
• Organizational Charts
• Ground Transportation

Job areas

• Administrative
• Management & Leadership
• Food & Beverage
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive