Legal Administrative Assistant

We are recruiting new and experienced Legal Administrative Assistants to join our exceptional Administrative Services team! Whether you’re just starting out your career or are a seasoned expert in your field, come join one of the most distinguished and respected corporate law firms in Canada. Our Toronto office is located in the heart of the financial district and is just steps to the TTC and GO Train Station. Voted one of the Best Employers in Canada for 15 years. Stikeman Elliott is always seeking to provide an excellent employee experience. We have a culture that values teamwork, service excellence and mentorship. Aside from working with an incredible team, we also have a fantastic benefits program, learning and development assistance and RRSP (Registered Retirement Savings Plan) matching. If you like a fast-paced environment, a team structure that provides support, training, and development – we’d love to hear from you! Key Responsibilities: * Provide proactive support to our busy lawyers in the following areas: * Legal Document Production & Management * Client File Management & Practice Activities * Accounts/Billing & A/R Financial Management * Marketing & Business Development Support * General Administrative Support * Calendar, Time & Email Management * Project Coordination Knowledge, Experience and Skills: * Education in Legal Administration, a Law Clerk program, or law-related field; formal education or certification is considered a strong asset * Experienced applicants should have a minimum of 2-3 years working as a Legal Administrative Assistant, Administrative Assistant or Executive Assistant * Experience proactively managing and organizing operational and finance tasks * Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint) * Ability to learn and effectively utilize various new software programs utilized by the firm * Comfort in an environment of continuous learning with on-going formal and self-learning opportunities * Solution-oriented with sound judgement to make informed decisions * Excellent verbal and written communication skills, with the ability to use discretion when dealing with confidential information * Solid organization, calendar, and time management skills * Strong attention to detail and commitment to producing quality work * Professional, responsive, friendly, and able to build productive relationships Starting Salary (Toronto Only): $50,000 – $80,000 annually (salary will be commensurate with experience). The position is for a prospective vacancy. Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process. Please Note: Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.

The role involves providing proactive support to busy lawyers across several key areas, including legal document production, client file management, and financial administration tasks like billing and accounts receivable management. Additional duties cover marketing support, general administration, calendar management, and project coordination.

Candidates should ideally possess education in Legal Administration or a related field, with experienced applicants needing a minimum of 2-3 years in a relevant administrative role. Essential requirements include advanced proficiency in Microsoft Office, strong organizational and communication skills, and a solution-oriented approach with sound judgment.

• Benefits program • Learning and development assistance • RRSP matching

• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Legal Document Production
• Client File Management
• Financial Management
• Marketing Support
• Business Development Support
• Administrative Support
• Calendar Management
• Time Management
• Email Management
• Project Coordination
• Microsoft Office
• Communication
• Discretion
• Attention To Detail
• Organization

• Legal
• Administrative

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week