Administrative Assistant

About Stalwart Insurance Brokers Ltd. Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations. Stalwart values excellence and entrepreneurial thinking, and requires staff with the capacity to solve complex, novel problems. Stalwart is growing rapidly and intends to sustain this rapid growth through the addition of ambitious team members looking to rapidly scale their skills, abilities, and relationships, and contribute to a high-performing corporate finance team. Summary We are looking for a temporary Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for someone who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently. Role Overview Your responsibilities will include: Managing executive calendars, scheduling meetings, and coordinating appointments. Monitoring and managing executive email inboxes, including drafting responses and prioritizing communications. Coordinating travel arrangements and preparing itineraries. Preparing, formatting, and proofreading correspondence, reports, presentations, and other business documents. Organizing and maintaining electronic files and records. Providing general administrative support, including data entry, expense reporting, and document management. Supporting senior leadership with day-to-day administrative needs and special projects. Handling confidential and sensitive information with professionalism and discretion. Assisting with other administrative duties as assigned. Required Skills and Experience 2+ years of experience in an administrative or executive support role. Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Strong attention to detail and a high degree of professionalism and discretion. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace. Ability to work independently while collaborating effectively with others. Experience managing executive calendars and email correspondence is a strong asset. Comfortable working in a fast-paced, deadline-driven environment. Compensation $50.00 per hour. Position Type Nature: Temporary, full-time, in-person position for an initial 2-month term, with the potential to become a permanent full-time position based on business needs and performance. Time Commitment: High-commitment position with overtime required as needed. Work Location: Vancouver, BC. Start Date: Immediate. Please note: Candidates must be currently authorized to work in Canada. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The role provides day-to-day administrative support to senior leadership, including managing calendars, emails, and travel arrangements. Responsibilities also include preparing business documents, maintaining electronic records, and handling sensitive information with discretion.

Candidates must have at least 2 years of experience in an administrative or executive support role and proficiency in Microsoft Office and Google Workspace. Strong organizational skills and the legal authorization to work in Canada are required.

• Time managementPreferred
• OrganizationPreferred
• Google WorkspacePreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Executive Calendar Management
• Email Management
• Travel Coordination
• Document Formatting
• Proofreading
• Data Entry
• Expense Reporting
• Microsoft Office
• Google Workspace
• Time Management
• Written Communication
• Verbal Communication
• Confidentiality Handling
• Organization
• Professionalism

• Administrative
• Finance & Accounting

Minimum experience

2+ years

Apply by

Feb 10, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available