Administrative Assistant, Medical Leader - Medical Affairs

Job summary

Provide high-level administrative support to Family Medicine and Dr. Scott McKay, including managing academic and learner schedules. Responsibilities include producing reports for physician recruits, tracking CME/CPD, and liaising with internal and external stakeholders.

Job details

Medical Affairs St. Joseph's Hospital - London, ON Full Time Salary Range: $32.45 - $38.19 /hour An excellent opportunity exists for an innovative and collaborative professional to provide high-level administrative support to Family Medicine, supporting Dr. Scott McKay. Duties may include but are not limited to working in a fast-paced environment, organizing and maintaining multiple schedules including academic and learner schedules, meeting minutes, producing reports and documentation for new physician recruits, CME tracking and certificates, CPD planning, event planning, and providing liaison with various internal and external stakeholders. Essential Qualifications Office administration diploma Two years' experience in the last four years as an administrative assistant Demonstrated understanding of the principles of confidentiality Proactive, positive and professional attitude Strong computer, project management and internet research skills, with ability to train/assist others within the department Champion administrative technological advances (e.g., Microsoft office suite, Outlook, etc.) Organizational, communication and business writing skills Willingness to learn; welcomes new ideas and challenges Highly motivated, creative thinker with good problem-solving skills 60 words per minute typing (wpm), Advanced Word skills, Intermediate PowerPoint & Excel Skills Demonstrated ability to prioritize tasks and utilize time efficiently Good communication and interpersonal skills Ability to work effectively in a team and meet multiple demands Knowledge of a Safety Culture in a Health Care Setting in compliance with the Occupational Health & Safety Act (OHSA) Preferred Qualifications Additional education in accounting or finance would be an asset. Additional education in web maintenance would be an asset. Previous accounting or bookkeeping experience is beneficial Previous experience with Research - medline searches, grant, abstract, and publication submissions is beneficial. Familiarity with Web editing, Acuity STAR, Reference software, EHR hospital systems would be an asset. Previous experience working with Physicians, residents, medical secretaries Teaching and Research St. Joseph's Health Care London, through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties. Immunization Requirements Provide vaccination records or proof of immunity against measles, mumps rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza. Provide documentation of the Tuberculosis skin testing

What you’ll do

Provide high-level administrative support to Family Medicine and Dr. Scott McKay, including managing academic and learner schedules. Responsibilities include producing reports for physician recruits, tracking CME/CPD, and liaising with internal and external stakeholders.

Requirements

Requires an office administration diploma and at least two years of administrative experience within the last four years. Candidates must possess strong computer skills, a professional attitude, and a commitment to confidentiality and safety culture in healthcare.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Office Administration · Preferred
• Project management · Preferred
• Microsoft Office Suite · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Schedule Management
• Meeting Minutes
• Report Production
• CME Tracking
• Event Planning
• Project Management
• Microsoft Office Suite
• Business Writing
• Problem Solving
• Typing (60 wpm)
• Advanced Word
• Intermediate PowerPoint
• Intermediate Excel
• Interpersonal Communication
• Time Management

Job areas

• Administrative
• Healthcare
• Management & Leadership
• Science & Research
• Education